Research Accountant 3 (Floater)

California, United States
Sep 17, 2019
End of advertisement period
Nov 17, 2019
Contract Type
Full Time

Job Family: Finance
Job Series: Research Accountant
Grade: J
Exemption: Exempt
Note: Not all unique aspects of the job are covered by this job description


Perform post award accounting activities, establishes accounts in the financial system, invoices sponsors for expenditures and fulfills sponsor's financial reporting requirements. Ensures compliance with sponsor terms and conditions, University policies, and federal regulations and requirements. Provide full signature authority to sign financial reports, final closeouts, and sign off on all cost transfers. Has full authority to setup and baseline awards.

To be successful in this Floater position, the candidate must be able to manage a changing workload and be able to work with a variety of schools, departments and sponsors. The Floater will have a variable workload assignment based on department needs and staffing changes due to leaves of absence, position vacancies, etc. The Floater is responsible for closeouts, financial reports, and PTA setups. Other duties and responsibilities may be assigned.


  • Review and interpret legal documents for financial terms and conditions including but not limited to billing requirements, reporting, and spending restrictions.
  • Work collaboratively with Institutional Representatives, Accounting Associates, Administrators, and AR staff to clarify financial terms and ensure correct account setup, to ensure compliance with sponsor's requirements and university's policies.
  • Co-ordinate and work with OSR Senior Management, Institutional Representatives, AR Staff, and
  • Administrators to set up account structure for complex program/center.
  • Review and approve/reject request from department to make expenditure types chargeable/nonchargeable.
  • Review cost transfers for compliance with university policy, sponsor terms and conditions, and federal regulations.
  • Work with the respective School Compliance staff to review and make recommendation to the OSR Senior
  • Management on departmental request of exception for late cost transfer journals.
  • Prepare complex interim and quarterly financial reports for assigned departments or sponsor award range.
  • Ensure reports are submitted timely to meet sponsor's requirements.
  • Monitor sponsored project activity, including cost overruns, cost sharing and unallowable/administrative expenses, throughout project lifecycle to ensure compliance. Work collaboratively with department administrator to review costs for allowability, allocability and reasonableness, and to ensure compliance with sponsor's requirements and university's policies. Work with departments and process partners to resolve issues.
  • Perform complex or difficult financial closeouts, including difficult restrictions or large dollar awards, interdisciplinary/ consortium awards or awards with high level audit risk. Review and sign off final closeouts prepared by junior staff.
  • Provide technical expertise and expert knowledge of grant and accounting procedures, university policies and sponsor regulations, serve as expert resource for department. Engage in analysis of existing systems and make recommendations for improvement, lead testing and enhancements.
  • Interpret complex University and government policy. Serve as liaison between University, sponsors and department staff. Initiate meetings as needed to resolve issues with process partners, PI, departments, etc.

* - Other duties may also be assigned

Education & Experience:

  • Four year college degree and more than five years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Advanced knowledge of contract and grant procedures and ability to apply policies and accounting practices.
  • Advanced knowledge of principles, concepts and theories of accounting.
  • Thorough understanding of key attributes in Oracle and its impact on reporting, billing, and recovering costs.
  • Detailed knowledge of Stanford research administration processes including pre and post award research administration.
  • Detailed experience with OMB Circulars A-21, A-110, A-133, Cost Accounting Standard (CAS), GAAP, Federal Acquisition Requirements (FAR), various sponsor policies.
  • Strong working knowledge of Excel.
  • Experienced with Oracle /Stanford systems.
  • Ability to independently diagnose and solve complex problems using sound judgment. Ability to make decision provide guidance and directions for staff to follow.
  • Skilled to independently analyze complex accounting transactions, and interpret agreements with difficult restrictions using various tools.
  • Excellent customer service skills. Working collaboratively with different process partners, departments, within the organization to achieve best possible outcomes.
  • Excellent oral and writing communication skills.
  • Build positive working relationship with departments, various process partners in the university, and within the organization up/down/side levels.
  • Well-represent OSR. Ability to handle meetings/conversations tactfully on the organization's behalf.
  • Be supportive of management decisions and work toward common goals.


  • Constantly sitting, grasping lightly, use fine manipulation and performing desk-based computer tasks.
  • Occasionally use a telephone.
  • Rarely stand/walk, twist, bend, stoop, squat, write by hand, sort and file paperwork or parts, lift, carry push, and pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

  • May have occasional extended or weekend work hours during peak business cycles.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Additional Information

  • Schedule: Full-time
  • Employee Status: Regular