Administrative Officer

Southampton, United Kingdom
£20,675 to £24,461
Tuesday, 13 April 2021
End of advertisement period
Monday, 26 April 2021
Contract Type
Fixed Term
Full Time

Student & Academic Administration

Location:  Highfield Campus
Salary:   £20,675 to £24,461
Full Time Fixed Term (12 Months)
Closing Date:  Monday 26 April 2021
Interview Date:   To be confirmed
Reference:  1360121GX

Exams, Awards & Graduation Team

This post presents an exciting opportunity for a highly motivated administrator to join our busy and varied team. The role will support all areas throughout the year, especially awards support and with a focus of main responsibilities on the Graduation area.

This role encompasses everything from servicing document orders and providing certificates upon graduation, to planning and delivering our graduation celebrations and organising exams and assessment throughout the year. We deal first hand with students, their guests, our colleagues and many suppliers and stakeholders, and we recruit, train and manage a team of invigilators and graduation support staff to deliver our key events. 

To support the diverse range of activity we deliver in the student lifecycle we are seeking someone who can demonstrate excellent communication, organisational and inter-personal skills. You must be able to demonstrate that you can work accurately and within relevant policies and procedures. You will be an excellent team player with a proven ability to work proactively; problem solving is a huge element of our customer support. You will be friendly, well organised and adaptable. Experience in events is desirable, strong organisational skills and customer service focus are essential.

This post is an administrative role with a strong element of events planning and as such is not purely a ‘desk job’ there’s lots of variety and activity to be involved with which is usually what attracts and appeals to people looking for an exciting and engaging role. However, because of our diverse workload and tasking, some elements of our work can only be completed in office/on campus. Whilst this post is work from home (WFH) wherever possible, the post holder will be expected to work on a mixed WFH/Campus based rota in a shared office (subject to risk assessment and H&S measures) from the start of the contract. 

Participation in the University of Southampton saliva testing scheme and adherence to all relevant H&S measures for campus working will be essential to the post. 

If you would like to discuss this post, please contact the Team Leader, Rebbecca Elms on to arrange a discussion.

Application Procedure  

You should submit your completed online application form at The application deadline will be midnight on the closing date stated above. If you need any assistance, please call Charlene Tyson (Recruitment Team) on +44 (0) 23 8059 2750 or email  Please quote reference 1360121GX on all correspondence. 

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