Job Profile
Human Resources - Administration

Contract Type
Permanent

Job Purpose

The role holder will support the organisation by delivering efficient and effective day-to-day HR administration and advice across all aspects of the employee life cycle, to include new starters, probation, contractual changes, leavers and general HR queries.

The role holder will also provide an efficient and effective service to the business in placing and maintaining Freelancer contracts for the different legal entities within the BPP Group in order to enable the BPP operating model.

This role is part of an established and busy HR team. You should be looking for an environment where you can make a real difference and contribute to the overall HR Function.

Key Responsibilities: Onboarding

• Administer and adhere to the new entrant process, ensuring it is dealt with as smoothly and efficiently as possible and according to internal SLAs
• Draft and issue offer and contract paperwork
• Create and populate new employee records on the HR system
• Manage and track all pre-employment checks, e.g. right to work, references, credit, DBS etc.

Contract Changes and Payroll

• Implement contractual changes in accordance with internal SLAs
• Ensure all HR systems reflect the relevant changes correctly and that the payroll department is notified in line with agreed deadlines
• Support the Reward & HR Systems Manager with administration as necessary, e.g. salary review letters

Leavers

• Administer and adhere to the leavers process, ensuring records are closed and all paperwork finalised
• Conduct exit interviews and record findings if requested by leaver.
• Archive/destroy employee personnel records in accordance with GDPR

HR System

• Monitor and report on (list not exhaustive): fixed term contract end dates; sickness absence; right to work data; probation reviews. Identify trends and issues and escalate to the appropriate team, e.g. high absence in Team X
• Conduct regular audits of HR data to ensure it is accurate and fit for purpose; report any process or system issues to the HR Operations Manager

Please refer to the job description for full details

Department
HR and L&D - HR Operations

Vacancy location

Location
UK, London, London Liverpool Street

Candidate criteria Candidate Criteria Essential

• Proven HR administrative experience with the ability to carry out operational tasks in a fast-paced environment
• Working knowledge of HR databases – experience of Zellis Resourcelink would be advantageous
• Experience of working in a methodical way in line with standard processes
• Demonstrable ability to work to a high degree of accuracy with exceptional attention to detail
• Demonstrable experience of continuous improvement – improving/streamlining a process, including initial review, recommendations for action, implementation and review
• Experience of providing first-line support to employees in line with company processes/policies
• Proven ability to build and manage relationships with stakeholders internally and externally
• Confidence to challenge managers when advising around due process
• Proven ability to communicate clearly and in a professional manner, both verbally (face-to-face or on the telephone) and in writing.
• Proven organisation and personal time management skills with the ability to schedule and prioritise work using time effectively, setting and meeting deadlines in accordance with business needs.
• Proven ability to work and collaborate as part of a team, sharing knowledge/advice with colleagues and offer assistance to others where appropriate.
• Proven ability to work on own initiative with minimal supervision, taking accountability for your workload

Please refer to the job description for full details

Employment Details

Contract Hours
37.50

FTE
1.00

Salary
23000- 25000 depending on experience

Attachments

Full Job Description

HR Administrator Jan2021.pdf (127 Kb)