Executive Assistant to the Head of School (maternity cover)
We are seeking an enthusiastic and experienced individual to join the School of Life Course Sciences Professional Services Team as Executive Assistant (maternity cover). This is an exciting opportunity to become part of the School’s Professional Services Team supporting the Head of School in fulfilling her academic, research and professional responsibilities.
As the first point of contact for the Head of School, the Executive Assistant will coordinate and provide high quality, comprehensive and flexible personal assistant, administrative and secretarial support to the Head of School. The post holder will be expected to work closely with members of the School, staff and colleagues across the University and will be required to develop a working knowledge of the core activities of the School. Responsibilities will include diary management, travel arrangements, dealing efficiently with communications and correspondence, maintain record systems to facilitate information retrieval and manipulation, and process and manage expenditure against the Head of School’s budgets. The post will act as a Secretary for School committees, and other groups as required, and work closely with the School Leadership to foster a stimulating, innovative and inclusive cultural environment across the School.
The successful candidate will harness a proactive and professional approach to work, with the ability to work independently and manage a varied workload and prioritise effectively, highly effective communication skills, excellent administrative skills and with the ability to work in a challenging, busy and confidential work environment. Experience and/or an established understanding of education development, operation and policy within a Higher Education setting is essential, alongside an approachable and confident manner to collaborate effectively with colleagues across the university and with external partners, including the NHS, to ensure an efficient exchange of information and meet deadlines.