Associate Director of Donor Relations, Principal Gifts

California, United States
Sunday, 7 February 2021
End of advertisement period
Thursday, 8 April 2021
Contract Type
Full Time

Note: Not all unique aspects of this job are covered by this job description.


Stanford Medicine is comprised of Stanford University School of Medicine, a premier research-intensive medical school, and Stanford Health Care, a hospital that is nationally recognized for quality patient care and leading-edge technology. Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience. Stanford also believes that diversity and excellence go hand-in-hand and so hires individuals with a commitment to working effectively with colleagues and donors from diverse backgrounds.

Stanford’s top-ranking Medical Center Development (MCD) team continues to build upon the generous support of its donor community, and is in the early stages of planning the next major fundraising effort in which Stanford Medicine will have newly-defined philanthropic priorities in alignment with the Stanford University-wide strategic vision. We anticipate fundraising around groundbreaking initiatives such as the Innovative Medicines Accelerator, a new Department for Health Policy, the new Stanford Cancer Center, expanded state of the art research facilities that bring togetether basic science, translational medicine and clinical care, as well as other Stanford Medicine fundraising priorities.

Within this framework, we seek experienced candidates for an Associate Director of Donor Relations to join the MCD Donor Relations team.

Job Purpose:

The Associate Director will manage Stanford University Medical Center Development’s Top Donor Relations Program, designed to communicate with the organization’s most engaged philanthropic investors. Working closely with the Principal Gifts team, and under the supervision of the Director of Donor Relations, the associate director will create and implement comprehensive, and high impact stewardship plans, writing highly customized reports, letters, and other communications.  

Reporting to the Director of Donor Relations for Medical Center Development, the Associate Director is a member of the donor relations team. In this capacity, the Associate Director will contribute to the overall stewardship vision and strategy while ensuring effective project management and efficient processes.  Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.

Your responsibilities include:


  • Serving as the primary relationship manager for the principal gifts team and acting as the liaison between this team and the MCD donor relations team
  • Participating in defining the principal gifts stewardship strategy in adherence to the university's stewardship standards.
  • On a regular and on-going basis, meeting with principal gifts team members to discuss and strategize stewardship opportunities

Project Management

  • Developing and implementing programs that provide comprehensive, high impact reporting to Stanford Medicine’s most significant donors.
  • Proactively monitoring and managing the stewardship needs of donors. Building a complete understanding of each donor's involvement and giving activity.
  • Coordinating with staff and development officers to develop and produce key, multidimensional stewardship deliverables, including written (hard copy, email or online content), video, or events.
  • Managing the reporting and data needs for stewardship of principal gifts donors, including the running of
    • Reportmart3 reports
    • Oracle reports 
  • Curating project-related data and documents in PostGrads to ensure accuracy and timeliness


  • Researching, drafting, editing, and finalizing acknowledgment letters for principal gift donors; collaborating with giving officers to ensure that the letters are appropriately customized and sent to donors in a timely manner while meeting the university's stewardship standards.
  • Researching, drafting, editing, and finalizing other general stewardship correspondence for principal gift donors as needed and requested
  • Researching, writing and editing reports and other stewardship collateral for principal gift donors, coordinating with colleagues, faculty, and leadership to create personal and accurate communications.


  • Maintaining open channels of communication with stewardship colleagues across the university
  • Assisting in setting priorities for stewardship team(s) and contribute to their overall effectiveness
  • Participating in special projects and coordinating with central stewardship as needed.
  • Developing knowledge of Stanford Medicine, as well as an understanding of how stewardship relates to the work of Stanford Medicine
  • Developing fluency with stewardship standards
  • A commitment to promoting and supporting an environment of diversity and inclusion
  • Other duties may also be assigned

To be successful in this position, you will bring:

  • Bachelor's degree and five years of relevant experience or combination of education and relevant experience
  • Experience in development, preferably in an academic environment
  • Experience with strategic planning highly preferred
  • Experience as a field fundraiser desirable.
  • Dependable; authentic in relationships, flexible, with a high degree of creative and innovative thinking 
  • Ability to build consensus
  • Strong client service orientation and attention to detail
  • Excellent interpersonal skills, professionalism and ability to interact with a wide range of people at different levels of an organization, including students, faculty, top university administration, high-level donors, and volunteers
  • Exceptional verbal and written communication skills, including the ability to create and edit high-level correspondence efficiently and under tight time deadlines
  • Proven ability to effectively and efficiently manage multiple priorities, with competing deadlines
  • Ability to work independently and as part of a team
  • Tact, discretion, and experience handling confidential information. 
  • Proficient in MS Office Suite and database applications
  • Demonstrated project management skills
  • Demonstrated sound judgment in situations requiring independent decision-making and in handling confidential and sensitive material
  • Passion and energy for contributing to the growth of Stanford Medicine in a rapidly changing environment
  • Valid California Non-Commercial Class Driver’s License.

Physical Requirements*

  • Frequently perform desk-based computer tasks, stand/walk, sit, use a telephone.
  • Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 25 pounds, writing by hand.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

  • May require working flexible hours, including nights and weekends.
  • Travel may be required.

Work Standards:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Why Stanford is for you:

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.  We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or the opportunity to audit a course. Join a TEDTalk, film screening, or listen to a renowned author or global leader speaker.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply:

To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background in fundraising and provide examples of your experience with attention to detail, responsiveness and collaboration.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Full-time
  • Job Code: 4322
  • Employee Status: Regular
  • Grade: H
  • Requisition ID: 87960