Program Lab Coordinator
Under the direction of the Principal Investigator and working in collaboration with the laboratory manager the successful candidate will support the Investigator and research staff in a wide range of lab support. The need to exercise critical thinking, take initiative and use sound judgment based on experience is required in prioritizing and managing tasks, resolving problems, and making recommendations. Duties and tasks are complex in nature where considerable judgment, independent action, and a high degree of initiative are required in resolving problems and making recommendations. Work is performed with a high level of autonomy.
The selected candidate will provide support to the PI and ~32 lab members. Serve as a liaison between the laboratory and staff at all organizational levels to gather information and/or provide requested information. They will participate in, support and prioritize a wide range of projects. Initiate projects by determining tasks to be done, identify individuals needed, coordinate meetings. They will distribute data as necessary. The candidate will coordinate research grant submissions, annual reporting, and competing renewals, and track all related and external deadlines. Coordinate with the Office of Sponsored Research concerning extramural funding opportunities and submissions.
The candidate will work with PI to coordinate personnel appointments/reappointments and coordinate requests for visas by working with employees, investigator, and visiting scholars. Perform complex document preparation assignments. Compose, proofread, research, and compile letters and/or special reports. Coordinate the preparation of manuscripts for publication. Prepare slides and presentations for meetings and publications.
Create and maintain laboratory files. Maintain multiple and complex office calendars. Coordinate PI activities between labs and outside parties. Plan, schedule, and coordinate business travel. Produce and distribute travel itineraries.
1. Recommends the design and implementation of procedures and protocols under the direction of a higher-level authority. 2. Investigates, analyzes, and reaches preliminary scientific conclusions related to research planning 3. Ensures data results are compiled, analyzed, and presented properly. 4. Analyzes, develops and interprets scientific results. Maintains clear documentation of results. Prepares scientific reports and papers for research proposals and published reports. 5. Performs independent research and laboratory techniques and participates in experimental research planning. 6. Interacts with internal contacts including the PI, research assistants, graduate students, Radiation Safety and Biological Safety officers, and Animal Care personnel to discuss and evaluate research results and to ensure the smooth and safe operation of the laboratory. 7. Interacts with external contacts such as researchers at other institutions, staff at biotechnology and reagents companies to consult on research methods and to keep abreast of product information and developments. 8. May perform other duties as assigned.
Required Education and Experience
Master’s Degree in a scientific discipline and one year experience or an equivalent combination of education and experience.
Required Skill/Ability 1:
Strong writing and research skills. Ability to multitask. Ability to remain flexible and handle a variety of changing priorities.
Required Skill/Ability 2:
Ability to work with grants management and knowledge of scientific terminology.
Required Skill/Ability 3:
Ability to effectively communicate information and to diplomatically communicate sensitive information in a professional manner.
Required Skill/Ability 4:
Ability to work both independently and collaboratively on a team. Builds trust and able to lead teams as necessary.
Required Skill/Ability 5:
Strong writing and research skills. Strong computer skills, preferably on the Mac platform, including demonstrated proficiency with Microsoft Office applications and graphics programs such as PowerPoint and Photoshop. Excellent communication skills and ability to independently manage complex responsibilities.
Preferred Education, Experience and Skills:
Master's degree. Experience working in research and/or academic environment. Familiarity w/ grants mgmt & scientific terminology.Experience with Yale University and HHMI computer systems and operations strongly preferred. Background in working with international and multicultural scholars with a high degree of cultural sensitivity.
Weekend Hours Required?
Evening Hours Required?
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: email@example.com.
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