Editor 2, Public Relations Associate

California, United States
Thursday, 28 January 2021
End of advertisement period
Sunday, 28 March 2021
Contract Type
Fixed Term
Part Time

Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


The School of Humanities and Sciences (H&S) is the center of a world-class liberal arts education at Stanford University. The largest school encompassing the humanities, arts, social sciences, and natural sciences, H&S has 23 departments and 25 interdisciplinary programs. It is the university's home for fundamental research.

The position of editor 2 reports to the senior director of public relations for H&S and works closely with the other editors and graphic designer on the public relations team. This is a 75% position (with benefits) for one year. The editor 2 is responsible for supporting the dean’s office initiatives and priorities.

The editor will manage special print and digital publications supporting the school, lead content updates to the school’s Drupal websites, and support other priorities such as H&S public events via Zoom. The editor must have experience working with a broad array of stakeholders: current and prospective students, parents, faculty, staff, alumni, donors, fundraisers, friends of the university, general public, and media. The editor must be proficient in writing content from scratch, editing and proofreading content, managing the print and digital production process, and working on Drupal 7 and 8 websites.

The ideal candidate is a strong writer, project manager, and collaborator.

They must take the initiative to solve problems and learn new tools to help them, as well as the team, be successful. They will also have strong interpersonal skills and be able to work well with, and gain the trust of, faculty and other stakeholders across campus. The successful candidate will be a critical thinker with strong analytical skills, self-motivated team player, well organized, and able to follow through on commitments while managing multiple projects. Experience working in higher education and a solid understanding of the humanities strongly desired.


  • Research, plan, write, and edit original/complex publications for style and substance.
  • Develop and publish sensitive policy statements and publications for internal and/or external audiences.
  • Ensure adherence of editorial content to guidelines and oversee the work of other editorial staff or free-lancers.
  • Recommend changes and amendments to communications or publications.
  • Work within deadlines and cost constraints of clients.
  • Advise and collaborate with clients on editorial and publication methods.
  • Communicate with writers, editors, photographers, vendors, and contractors, and review publication process.
  • Serve as a resource in developing strategies that promote effective delivery of publications/editorials to target audiences.
  • Generate new content and edit existing content for print and web, including H&S printed promotional materials, web content, feature stories, and fundraising materials (white papers and proposals).
  • Manage editorial and production process that is complex in nature and reaches across organizational levels.
  • Monitor editorial/publication progress.
  •  Ensure that information included in publications follows policies and procedures.
  • Maintain high-level interactions with specialized constituents to promote departmental goals, visions, and strategies.
  • Apply advanced knowledge to determine the approach necessary to achieve department objectives.


Education & Experience:

Bachelor's degree and five years of relevant work experience or combination of education and relevant experience. Master’s degree preferred.

Knowledge, Skills and Abilities:

  • Demonstrated understanding of the principles, terminology, procedures, and best practices of communications, public relations, and editorial content.
  • Extensive experience in planning and implementing complex publications/editorial projects.
  • Demonstrated ability to synthesize and coordinate materials from multiple resources.
  • Demonstrated ability to edit complex stories for both style and substance.
  • Exceptional attention to detail and thorough command of editorial and proofreading skills.
  • Experience producing highly effective work within the deadline and cost constraints of clients.
  • Extensive experience and understanding of job-required software applications.
  • Demonstrated ability to apply ingenuity and creativity in solving complex problems.
  • Demonstrated ability to apply discretion and judgment in evaluating implications of information release to internal and external audiences.

Knowledge, Skills and Abilities Preferred:

  • Skilled writer and editor, who is familiar with Chicago Manual Style and Associated Press. Knowledge of Stanford’s internal styles preferred but not required.
  • Experience working with faculty and students and familiarity with different modes of research dissemination (e.g., journals, monographs, academic conferences)
  • Proficient in Microsoft Word, Excel, and PowerPoint.
  • Experience using InDesign. Experience using Photoshop and Illustrator preferred but not required.
  • Proficient in web content strategy and experience using a web content management system (CMS). Ability to write for the web (e.g., Yahoo! style for digital environments) and meeting accessibility standards. Ability to use data from Google Analytics. Awareness of SEO best practices. Knowledge of basic HTML preferred but not required.
  • Experience writing promotional materials for a university environment and fundraising materials for donors and gift officers at nonprofits.
  • Experience producing or editing video preferred but not required.
  • Experience tailoring messages to different social media platforms preferred but not required.

Certifications and Licenses:



  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sit, use a telephone, and grasp lightly/fine manipulation.
  • Occasionally grasp forcefully, writing by hand.
  • Rarely sort/file paperwork; lift/carry/push/pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


  • Occasional work on evenings and weekends.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Part-time
  • Job Code: 4252
  • Employee Status: Fixed-Term
  • Grade: I
  • Requisition ID: 88263