Administrative Manager

Location
California, United States
Posted
Wednesday, 23 September 2020
End of advertisement period
Sunday, 22 November 2020
Ref
86907
Contract Type
Permanent
Hours
Full Time

Stanford University is seeking an Administrative Manager to administer and support programs and functions for the Center for Youth Mental Health & Wellbeing in the Department of Psychiatry and Behavioral Sciences. The Administrative Manager will monitor and maintain smooth operational flow and growth in the CYMHW by managing all finance and accounting deliverables, clinical reporting needs and grant and budget forecasting. The Manager will lead the process of executing licensing agreements, data sharing agreements and other required arrangements with contracted vendors and state and county agency partners and the 7+ allcove centers and affiliated entities. The Manager will interface with other University departments to support the Center’s mission and execution of programs, including research finance, procurement, IRT, privacy, compliance and human resources and legal.

Duties include:

  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function
  • Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
  • Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
  • May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
  • May direct staff to perform various tasks and assignments. May also supervise staff.

*-The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

DESIRED QUALIFICATIONS:

  • Knowledge and fluency of the general procurement process, contracts and licensing agreements.
  • Excellent communication skills with a range of audiences and skill levels.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools
  • Strong accounting skills; knowledge of accounting principles and budgets over $1M
  • Grant writing and proposal preparation experience
  • Ability to think strategically and at a detail level.
  • 5-10 years of experience in grants management, finance, vendor management or program administration
  • Master’s degree preferred.

EDUCATION & EXPERIENCE:

  • Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.
  • Self-directed.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

  • Occasional evening and weekend hours.

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

Schedule: Full-time
Job Code: 4121
Employee Status: Regular
Grade: H
Requisition ID: 86907

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