Assistant/Associate Director, Compliance Services, Playing and Practice Season

California, United States
Tuesday, 22 September 2020
End of advertisement period
Sunday, 22 November 2020
Contract Type
Full Time

Stanford’s Department of Athletics, Physical Education and Recreation:
Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”) is the premier intercollegiate athletic program in the country. We are the proud Home of Champions! We lead the nation with 126 NCAA championship titles, completed an unprecedented sweep of both the men’s and women’s Capital One Cups, and have brought home the Learfield Director’s Cup for 25 straight years. We support nearly 900 student-athletes who compete on 36 intercollegiate athletics teams and also support the university’s physical education, recreation and wellness initiatives. Our dedicated staff embodies a culture of excellence, embrace our mission of scholar-athleticism and exemplify a relentless championship spirit.  Our actions and staff are guided by the core tenets of the Athletics Department culture, “The DAPER Way”, which are: Embrace Scholar-Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively. 

Are you ready to inspire champions? If yes, then this may be the right opportunity for you! 

The Assistant/Associate Director for Compliance Services: Playing & Practice Seasons works under the direction of the Associate Athletic Director for Compliance Services. The Assistant/Associate Director works cooperatively with athletic department staff, coaches, student-athletes, university liaisons, and outside organizations to resolve and monitor compliance-related issues. 

Your responsibilities will include:

  • Work under the direction of the Associate Athletic Director for Compliance Services.
  • Work cooperatively with Athletics Department coaches, staff and student-athletes to monitor and manage all aspects of playing and practice seasons (Bylaw 17).
  • Coordinate and monitor all Countable Athletically Related Activities logs and student-athlete approvals inside the Compliance software system.
  • Oversee the “CARA Monitoring Program” and associated initiatives, including oversight of CARA and RARA activities.
  • Monitor and approve all declaration of season forms.
  • Monitor and approve TMP submissions for each program.
  • Lead the departmental “Team Leader Monitoring Program”.
  • In concert with the Assistant Athletics Director for Compliance Services, review and approve student-athlete outside competition issues. 
  • Monitor and approve all foreign tour requests.
  • Oversee summer access eligibility and clearance review.
  • Oversee the Athlete Agents Policy, including working with coaches to develop a team contact policy for agents communicating with student-athletes. 
  • Review class time conflicts with scheduled practices and oversee the missed class time audit.
  • Assist with the completion of the Sports Sponsorship & Demographics report to the NCAA.
  • Serve as the liaison to the Athletic Training staff for CPR/AED/1st Aid rules compliance.
  • Serve as the liaison to Sports Performance Office.
  • Serve as the institutional liaison to ARMS Software.
  • Assist as necessary with other NCAA bylaws, including personnel, recruiting, eligibility, financial aid, awards, and benefits.
  • Assist with providing NCAA and PAC-12 rules interpretations.
  • Assist with research and preparation of NCAA SLR waivers as deemed applicable.
  • Assist with investigation and preparation of rules violation reports.
  • Assist with rules education program as assigned.
  • Prepare reports as assigned.
  • Prepare and present training and educational materials to coaches, student-athletes and staff.
  • Perform other duties as assigned.

To be successful in this position, you will bring:

Education & Experience

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills. 
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing. 
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.

Preferred Qualifications:

  • Master’s degree and/or J.D.

Physical Requirements:

  • Constantly perform desk-based computer tasks. 
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone. 
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

DAPER’s Integrity:

This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford’s intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for insuring that his/her involvement with Athletic Department activities maintains the integrity of the University’s reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and PAC-12 rules and regulations.

Why Stanford is for you:  

Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. 
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums. 
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to apply:

Please include a cover letter, resume, and three references submitted as a single attachment with your application. All applications must be submitted via Stanford’s Careers webpage.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Full-time
  • Job Code: 4121
  • Employee Status: Regular
  • Grade: H
  • Requisition ID: 87321

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