Associate Director for Finance and Administration

California, United States
Thursday, 17 September 2020
End of advertisement period
Tuesday, 17 November 2020
Contract Type
Full Time

The new Stanford Center on China’s Economy (SCCE), jointly hosted by Stanford’s Freeman Spogli Institute for International Studies (FSI) and the Stanford Institute for Economic Policy Research (SIEPR), seeks to bridge the divide between cutting-edge research on China’s economy and the policies guiding U.S.-China economic, trade and business practices. SCCE will convene and support a multi-disciplinary community of Stanford scholars who perform path-breaking research, create transformative student experiences, and shape policy and practice as it relates to the contemporary Chinese economy. The ultimate goal of the Center is to create knowledge, facilitate communications, and impact policy by catalyzing research, energizing and training students, and collaborating with thought leaders in the U.S., China, and around the globe.

The Associate Director for Finance and Administration will provide administrative and operational management and coordination for the new Stanford Center on China’s Economy (SCCE) to support its research, teaching and policy engagement goals. Reporting to the faculty co-directors, the successful candidate will oversee the Center’s finance, human resources, facilities, academic/visitor appointment, and research administration functions. The position will provide administrative guidance and leadership for the center faculty and staff within the Center to establish, facilitate, and continually improve business processes, and will coordinate with Freeman Spogli Institute operations staff in the central office.

As SCCE moves towards its launch, the Associate Director for Finance and Administration will play a strategic role in overseeing operational and staffing preparations. This will include managing budget preparation, planning administrative structure and staffing needs, research administration, and facilities/space, all while ensuring adherence to Stanford and sponsor policies. Once the center is fully operational, the position will lead the recruitment and hiring of additional staff.

This is a 100% FTE, benefits-eligible position.

For consideration, please provide resume and cover letter. Background check required for all final candidates.

In this role, you will:

  • Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
  • May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit.
  • Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the Chair and/or Dean’s Office regarding resources to support faculty activities and interests.
  • Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
  • Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting.
  • Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
  • Represent the unit’s business and academic operations within the organization/school.

Manage student and faculty program administration for their unit.

To be successful in this role, you will bring:

  • Bachelor’s degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.
  • Demonstrated supervisory skills including conflict resolution.
  • Excellent planning and organizational skills.
  • Excellent communication skills
  • Working knowledge of accounting, budget planning and financial forecasting.
  • Working knowledge of grants and contract administration.
  • Strong negotiation and effective interpersonal skills.
  • Solid analytical and problem solving skills.
  • Attention to detail and accuracy.
  • Strong expertise in business and management computer applications and databases.
  • Strong knowledge in industry standards and/or regulatory requirements.
  • Ability to multi-task and manage deadlines.
  • Subject matter expertise for area(s) of responsibility.
  • Able to keep abreast of general industry knowledge and trends

In addition, preferred requirements include:

  • Interest in international affairs.

Why Stanford Is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.



Additional Information

  • Schedule: Full-time
  • Job Code: 4131
  • Employee Status: Regular
  • Grade: J
  • Requisition ID: 87190

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