Assistant Division Manager and Director of Division Finance, Infectious Diseases

California, United States
Thursday, 17 September 2020
End of advertisement period
Tuesday, 17 November 2020
Contract Type
Full Time

The Division of Infectious Diseases (ID) in the Department of Medicine has been a research “engine” in the Department for several years that encompasses all aspects of infectious diseases and geographic medicine, including clinical microbiology, hospital epidemiology, AIDS, international health, mechanisms of pathogenesis, the role of microbes in chronic & unexplained disease, human microbial ecology, parasitology, microbial & viral genomics, and tropical medicine. Our goals are to provide excellent clinical care, educate the next generation of academic Infectious Disease specialists, and make seminal research discoveries as they relate to the broad and dynamic field of infectious diseases.

The Division of Infectious Diseases and Geographic Medicine is seeking a Asst. Div Mgr. and Director of Div. Finance- ID (Financial Manager 1) to manage, develop and mentor the Division’s finance team. The team currently includes three grants managers and one finance associate to support the financial business for the division of Infectious Diseases. This includes interviewing candidates, hiring, onboarding, determining workload, training, guiding path of development, and overseeing the day-to-day duties of these positions. In addition to staff management duties, the Asst. Div Mgr. and Director of Div. Finance- ID will be responsible for providing finance guidance, advise on best practice and manage nearly 300 individual accounts with over 115 sponsored accounts including both NIH grants, contracts, and clinical trials; over 75 designated accounts; and over 85 gift accounts. As Director of Finance, this position will also manage the clinical funds flow from the Stanford Healthcare Hospital.

Duties include:

  • Manage the work of other employees, make hiring decisions, provide coaching and mentoring, manage performance, contribute to succession planning within area of responsibility.
  • Establish overall objectives or direction for a unit, project, or operational area. Plan, direct, and monitor all budgets for areas of responsibility, and manage business operation and administration of a functional unit or area; may lead a team in providing post award sponsored research administration and services.
  • Identify and resolve complex issues which may span multiple areas, apply ingenuity and creativity to problem analysis and resolution.
  • Oversee report preparation and analysis requiring the consolidation of multiple, complex financial and statistical data points.
  • Communicate financial policies and procedures; ensure accuracy, completeness, and timeliness for management financial processes and reports.
  • Collaborate with other colleagues on cross functional projects; contribute to solutions that may affect policy changes or the development of new controls or processes.
  • Participate in critical analysis of existing systems, policies, and procedures; recommend and implement approved solutions.
  • Contribute to projects in work area or unit; make decisions determining approach to managing and completing processes.
  • Represent the unit within the functional unit or school and to external constituencies.

*- The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


  • Master's degree in finance, accounting or MBA.
  • Experience in academic finance preferred, including grants management and clinical trials contract awards.
  • Knowledge of Stanford financial systems, rules, and procedures preferred.
  • Prior experience developing and establishing processes to enable proper financial management and compliance.
  • Ability to think strategically, be proactive and anticipate change.
  • Demonstrated ability to manage and develop staff.
  • Completion of Cardinal Curriculum level I and II.


  • Bachelor's degree and six years relevant experience or combination of education and relevant experience.


  • Advanced knowledge of Microsoft Office Suite.
  • Knowledge of Oracle or other business financial systems.
  • Solid understanding of financial principles.
  • Advanced oral and written communication skills.
  • Ability to clearly and effectively present information to internal and external audiences, and all levels of management.
  • Strong analytical skills to review and analyze complex financial information.
  • Strong leadership and management skills with previous experience managing people, delegating workload and providing direction/corrections as necessary.
  • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
  • Demonstrated competency in project management of a high volume of work, some of which is cyclical.
  • If managing sponsored projects, ability to manage post and pre award administration for sponsored projects within his/her unit. Knowledge and fluency of governmental regulations.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Demonstrated experience working successfully with PIs, their administrative staff, and the office of sponsored research and external sponsors.  
  • Demonstrated success in performing meticulous, high quality and compliant work.
  • Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.


  • Constantly sitting.
  • Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
  • Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
  • Rarely reach/work above shoulder.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Routine extended working hours during peak cycles; travel to school/unit sites across university.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

*- Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Full-time
  • Job Code: 4456
  • Employee Status: Regular
  • Grade: J
  • Requisition ID: 87220