Contract and Grant Officer 2

California, United States
Tuesday, 11 August 2020
End of advertisement period
Sunday, 11 October 2020
Contract Type
Full Time

Stanford University has changed the world, over and over again. We are one of Silicon Valley's largest employers  and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career. Research the creation of new knowledge is key to Stanford’s educational mission. Stanford research has led to breakthrough remedies, devices, tools, and concepts, as well as 25 Nobel prizes for Stanford faculty. Among the inventions and discoveries that have resulted from Stanford research are MRI technology, DNA cloning, the Pill, heart transplantation, and digital music.  

The Office of Research Administration (ORA), manages the administrative processes related to the entire lifecycle of sponsored research from proposal submission through award closeout.  ORA submits nearly 3,300 new proposals annually and manages more than 5,500 active sponsored projects.  


The Contract and Grant Officer (CGO) within the Office of Research Administration has delegated signing authority on behalf of the university to endorse proposals for extramural funding and prepare, review and negotiate a full array of contracts, subcontracts, grants and other agreements.  As part of a service-driven organization, ORA is looking for Contract & Grant Officers who approach learning and problem solving with enthusiasm, who are organized and focused to manage a significant workload, who adapt easily to changing situations and views new opportunities as creative challenges.  

The Office of Research Administration (ORA) provides pre-award and post-award administrative services for sponsored projects for the University. In addition, ORA works in close collaboration with a number of partner groups in other central and school offices to help ensure the overall effective coordination of research administration services, systems, policies, and processes.  


  • Conduct formal solicitation, negotiation, and administration of grants and contracts, by government and non-government sponsors, including complex, non-routine proposals and awards. 
  • Conduct comprehensive analysis of complex proposals, draft agreements, sub awards, subcontracts, and other government contracts.
  • Advise and assist department administrators, principal investigators, and staff; interpret and explain grant provisions and terms.
  • Resolve problems arising in the course of the project; consult with department administrators, principal investigators, staff, and sponsors.  
  • Partner with others to serve as a resource to educate units regarding institutional processes.
  • A remote worker arrangement may be considered for candidates with the appropriate background and experience. Remote workers’ schedules are based in the Pacific Time zone. 
  • * - Other duties may also be assigned  


Education & Experience:  

Bachelor's degree and four years of relevant experience, or combination of education and relevant experience.  

Knowledge, Skills and Abilities:

  • Advanced knowledge of grant and contract programs and processes
  • Demonstrated ability to:
  • Communicate knowledge and ideas both verbally and in writing with clarity and effectiveness
  • Make good decisions based on critical and analytical thinking, experience and judgement
  • Deliver high quality service and work products that can be relied upon by clients and colleagues to meet business requirements
  • Drive change and continuous improvement through individual contributions
  • Demonstrates curiosity and is comfortable with uncertainty and ambiguity 

Certifications and Licenses:

  • None 


  • Frequently sitting, grasping lightly, use fine manipulation and a computer (keyboard, mouse, monitor).
  • Occasionally use a telephone, rarely stand/walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts.
  • Rarely lift, carry push, and pull objects that weigh up to 10 pounds.


  • May have occasional extended or weekend work hours during peak business cycles.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Full-time
  • Job Code: 4478
  • Employee Status: Regular
  • Grade: I
  • Requisition ID: 86719

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