Metadata Librarian

California, United States
Tuesday, 21 July 2020
End of advertisement period
Monday, 21 September 2020
Contract Type
Full Time

Are you interested in being part of a dynamic team that is growing? The Hoover Institution at Stanford University is seeking enthusiastic and growth-focused candidates for the Metadata Librarian position within the Library & Archives. The full-time Academic Staff (Career Track) position supports the Digital First/Virtual Library Initiative and general operations.

A cover letter and resume are required for full consideration. Your one-page cover letter should briefly describe your background in academic libraries and metadata creation and provide examples of past projects and work completed.

About Stanford University’s Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy both domestic and foreign as well as international affairs.

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity, while securing and safeguarding peace for America and all humanity.


The Metadata Librarian is responsible for working independently, as a team member, and as a supervisor to create, organize, and maintain metadata to facilitate search, discovery, and access to special collections resources, in a variety of formats, related to twentieth century history in a variety of languages using traditional cataloging standards as well as existing and emerging metadata schemas and techniques, such as linked data. In addition to supporting the metadata needs of the Digital First initiative, the Metadata Librarian will focus particularly on data control for archival management supporting the publication of metadata to facilitate researcher access to holdings.


  • Independently creates discovery metadata for multiple special collections formats, applying the metadata schema appropriate to the material as defined by policy e.g. current predominant rules are DACS via ArchivesSpace control, with EAD as a display format, and RDA applied according to the PCC standards through the MARC21 format.
  • Coordinates data control efforts across the Library & Archives, with particular emphasis on quality control and improvement of standards for descriptive practice, ingest and enhancement of data managed by ArchivesSpace.
  • Responsible for associated entity management, authority work, and quality control as defined by policy for particular schemas; participates in the PCC NACO program as applicable.
  • Assists with the development of procedures and workflows to support the Library & Archives Digital First/Virtual Library initiative.
  • Reviews, selects, and establishes priorities for the creation of discovery metadata for archival and library materials.
  • Participates in the formulation and implementation of project planning, management, and workflow; determines project goals and schedules
  • Collaborates with team members to evaluate, select, and apply metadata schemas and techniques, standards, data elements, and thesauri to provide description and access to collections.
  • Conducts preservation assessments to determine appropriate preservation treatment and storage decisions in consultation with conservation staff.
  • Applies archival and library principles and procedures to complex and unique collections, creating housing and description appropriate to the predicted use of the materials in collaboration with team members.
  • Participates in the development of a uniform description environment across Hoover Library and Archives.
  • Supervises the day-to-day work of library and archives assistants, students and/or staff, including hiring, training, scheduling, assigning and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
  • Assists with outreach and reading room activities, providing orientations and instruction to researchers in how to request and use rare materials.
  • Participates in relevant professional activities.
  • Maintains active link with the Hoover Library and Archives curators.

* The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


Education and Experience:

  • Master’s degree from an ALA-accredited library school or equivalent accredited degree, or a Master’s degree in a related discipline in the humanities or social sciences with demonstrated understanding of archival theory and practice and a background in 20th century European history, politics or culture required.
  • One to two years’ experience in metadata creation for books, serials, and/or special collections materials connected to European history strongly preferred.

Knowledge, Skills, and Abilities:

  • Demonstrated experience in applying current archival and special collections descriptive practices and principles, including DACS, RDA, DCRM(MSS) and/or LCSH.
  • Demonstrated experience with ArchivesSpace and advanced analysis and control of archival data tables; prior experience with an ArchivesSpace implementation preferred.
  • Ability to learn rapidly and implement new cataloging procedures and principles adopted by the Hoover Library and Archives, including the contribution of PCC records through NACO.
  • Ability to learn, analyze, and utilize existing and emerging metadata standards, such as Dublin Core, MODS, EBUCore and METS/ALTO.
  • Familiarity with XML and other machine actionable languages; prior experience with EAD preferred.
  • Ability to develop mapping between different metadata standards in a dynamic environment.
  • Demonstrated ability to organize and prioritize work, with strong project management skills and the ability to use considerable judgement and initiative.
  • Demonstrated knowledge of the principles of archival arrangement and description for personal papers and organizational records in many formats.
  • Experience with, or ability to learn skills for the supervision and training of archival and library assistants.
  • Demonstrated ability to work independently and collaboratively in a fast-paced environment with the flexibility to adjust to changes and reprioritizations.
  • Excellent written, verbal, analytical, organizational and interpersonal skills required.
  • Advanced subject knowledge of twentieth and twenty-first century world history preferred.

Certifications and Licenses:



  • Constantly sit, perform desk-based computer tasks.
  • Work with books and in places that may be dusty.
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Additional Information

Schedule: Full-time
Job Code: 1781
Employee Status: Regular
Grade: G
Department URL:
Requisition ID: 86890

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