Research Finance Manager

California, United States
Sunday, 28 June 2020
End of advertisement period
Friday, 28 August 2020
Contract Type
Full Time

The Department of Pediatrics is seeking an experienced and resourceful Research Finance Manager (Research Administrator 2) to join a group of dedicated and talented professionals in the central research administration team. This position provides a dynamic opportunity to work in a collaborative team environment, supporting the mission of the Department, and partnering with physician researchers. With a world-renowned faculty, the Department of Pediatrics is an exciting and stimulating place to work and because we are focused on improved excellence, our staff have particularly challenging and rewarding roles. This position may include clinical research and will have exposure to wet lab, dry lab and translational research.

This is an ideal role for a research administration professional who is looking to further develop and expand their capabilities within an academic environment. This position is responsible for cost analysis, forecasting, variance analysis, capital equipment acquisition, labor distribution and reporting, including closeout of accounts in their portfolio. The Research Finance Manager will coordinate regularly with faculty, division managers, administrative peers and campus partners and will serve as a primary point of contact for administration of research-related activities in compliance with sponsor, department, and university guidelines and government regulations to ensure smooth management of projects. The successful candidate will have a minimum of three years’ prior experience managing research awards and budgets, preferably in a university environment. The ideal candidate must demonstrate the ability to complete work independently and collaboratively in a team setting. Qualified and interested candidates are encouraged to submit a resume and cover letter.

Duties include:

  • May develop, prepare, and finalize project budgets (IE: internal funding opportunities); obtain cost sharing commitment and support.
  • Serve as liaison and active partner between principal investigators, Office of Research Administration, research groups, and other departments; respond to sponsor inquiries.
  • Collaborate with Office of Research Administration to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Develop and communicate reports supporting project status; create effective forecasting and decision aides.
  • Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
  • Understand, apply, and advise on university and government policies for projects.
  • Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
  • Participate in and contribute to process improvements. Lead other staff in group projects.
  • May participate as a mentor and provide cross-training as needed.

* Other duties may also be assigned


  • Experience with grant and contract administration and managing the financial aspects of sponsored projects
  • Knowledge and experience with Stanford's accounting systems, policies, and procedures


Bachelor's degree and three years of job related experience, or combination of education and experience.


  • Basic knowledge of governmental regulations.
  • Ability to understand, interpret, and communicate policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills; knowledge of accounting principles.
  • Ability to complete Cardinal Curriculum I and II within first year in role.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
  • Competency in project management.
  • Extreme attention to detail.
  • Ability to work well independently, but also to seek or offer assistance when needed.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.


  • Cardinal Curriculum I and II must be completed to remain in this position.
  • Certified Accountant or Auditor or similar credential desired.


  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Additional Information   

  • Schedule: Full-time
  • Job Code: 4482
  • Employee Status: Regular
  • Grade: G
  • Department URL:

Similar jobs

Similar jobs