Gifts Administrator/Sr Gifts Administrator, Wharton External Affairs

Pennsylvania, United States
$17.58 - $31.65
Thursday, 27 February 2020
End of advertisement period
Monday, 27 April 2020
Contract Type
Full Time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Gifts Administrator/Sr Gifts Administrator, Wharton External Affairs

Job Profile Title

Gifts/Records Administrator

Job Description Summary

Reporting to the Manager of Gifts Administration, the Gifts Administrator/Sr Gifts Administrator will be responsible for processing gifts to the Wharton School as well as implementing University fundraising regulations. The successful candidate will be responsible for confidentiality, accuracy and management of gift accounting for Wharton donors.

Job Description

The Gifts Administrator/Sr Gifts Administrator works with gift officers as well as other development departments within Wharton External Affairs and Central Gifts Administration to ensure integrity of all gifts and gift data.

The position of Gifts Administrator/Sr Gifts Administrator will:

  • Work alongside Sr. Gift processor for Wharton School and administrative support to ensure appropriateness and accuracy of gift and payment application
  • Interpret and Analyze daily fundraising and cash reports to ensure data integrity by reconciling adjustments and preparing dashboard reports for quality control
  • Liaison with Wharton Fund Gifts Team by assisting with the accuracy of data and gift processing/journaling for online giving campaigns and class gift campaigns.
  • Liaison with Corporate Foundation Relations and Wharton academic departments on corporate and foundation gifts and grants. Preparing online profiles as needed.
  • Prepare Wharton Fund/Reunion Gift Agreements working with gift officer and coordinating with Central Gifts Administration.
  • Communicate to donors and respond to questions


  • High School or GED required with a minimum of 1 to 3 years experience (3 to 5 years Sr. Gifts Administrator) in higher education, development preferred
  • Demonstrated knowledge of Word, Excel and electronic communications
  • Preferred sophistication with fundraising and alumni databases

Required documents:

Cover letter


Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Wharton School

Pay Range

$17.58 - $31.65

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job

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