University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Coordinator

Job Profile Title

Administrative Coordinator

Job Description Summary

The primary function of an Administrative Coordinator is to provide comprehensive support to the Institutional Review Board (IRB), including support of the convened IRBs (including screening and preparing items for the agenda, attending the meetings and taking minutes for all items scheduled and drafting correspondence to the research community to report the decisions reached by the convened board). The Administrative Coordinator is responsible for conducting and supervising data entry of protocol information and the generation of correspondence under the direction of the administrators. The Administrative Coordinator is also responsible for creating protocol files, copying correspondence and filing of all IRB related protocols and correspondence. The Administrative Coordinator will be charged with training of new Administrative Staff and oversight of Administrative Staff as needed. The Administrative Coordinator must also work with the other IRB Staff, under the direction of the Director/Associate Director to coordinate and maintain files, answer phones, and process incoming and outgoing mail.  The Administrative Coordinator is responsible for supporting the Director and Senior Level Staff with ongoing operational projects, with additional assignments as needed.  The Administrative Coordinator is expected to be able to exert judgment as it relates to the review of IRB submissions and to make and implement minor decisions related to protocol deposition under the direction of an IRB.

Job Description

The primary function of an Administrative Coordinator is to provide comprehensive support to the Institutional Review Board (IRB), including support of the convened IRBs (including screening and preparing items for the agenda, attending the meetings and taking minutes for all items scheduled and drafting correspondence to the research community to report the decisions reached by the convened board). The Administrative Coordinator is responsible for conducting and supervising data entry of protocol information and the generation of correspondence under the direction of the administrators. The Administrative Coordinator is also responsible for creating protocol files, copying correspondence and filing of all IRB related protocols and correspondence. The Administrative Coordinator will be charged with training of new Administrative Staff and oversight of Administrative Staff as needed. The Administrative Coordinator must also work with the other IRB Staff, under the direction of the Director/Associate Director to coordinate and maintain files, answer phones, and process incoming and outgoing mail. The Administrative Coordinator is responsible for supporting the Director and Senior Level Staff with ongoing operational projects and educational outreach initiatives, with additional assignments as needed. The Administrative Coordinator is expected to be able to exert judgment as it relates to the review of IRB submissions and to make and implement minor decisions related to protocol deposition under the direction of an IRB.

Qualifications:

A High School Diploma or GED and 2 years to 3 years of work experience or equivalent combination of education and experience is required. Previous experience working for an IRB or within human research protections is preferred, with special emphasis on research requiring convened review. Prior experience in administrative support in medical environment or university executive administration preferred. Excellent interpersonal, organizational, and oral and written communication skills essential. Strong PC skills in all aspects of Microsoft Office and database programs. Experience-based, positive, problem-solving, customer service attitude toward faculty who call with questions or problems is needed.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Provost's Center

Pay Range
$20.00 - $36.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.