The School of Engineering

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

The School of Engineering, Office of Student Affairs (OSA), seeks an Office and Programs Coordinator to provide administrative and curricular support to deans, students, and staff. Reporting to the Office and Programs Administrator, this position is critical in supporting our mission: to seek solutions to important global problems and educate leaders who will make the world a better place. You will provide support to an array number of programs and perform a broad range of simultaneous duties. Within the Office of Student Affairs, you will support the day-to-day work of the Equity and Inclusion Initiatives (EII) as well as Student Services. As a collaborator with a variety of teams and departments, you will have a keen understanding of how the School of Engineering functions and the opportunity for career progression. Are you personable, proactive, and exude a high-level of customer service?  Then this position may be the right fit for you!

Your responsibilities include:

• Representing the Office of Student Affairs by being the first point of contact to respond to inquiries, determining and taking appropriate action as required. 
• Composing, formatting, preparing, and distributing routine communications and materials. 
• Perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services/catering, administer logistics, and managing event within budget.
• Displaying your organizational skills by coordinating logistics and materials, and interfacing with vendors associated with conferences and various events. 
• Overseeing the production and distribution of materials, administering logistics, and managing events within budget.
• Maintaining office supplies and equipment, obtaining vendor quotations, and coordinating office moves.
• Provide support for Student Services Administrator in the Office of Student Affairs and handle day to day inquiries regarding graduation, degree conferral, petitions, etc.
• Interact with School of Engineering academic departments on an ongoing basis
• Be familiar with Academic Petitions, graduation requirements and help undergraduate students address academic concerns
• Be familiar with the School of Engineering academic programs and subplans, as well as the course offerings and requirements
• May supervise day-to-day work of student staff and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
• Flexibility in completing any other assigned duties.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this position, you will bring:

• A high school diploma and three years of administrative experience, or combination of education and relevant experience.
• Proficiency in computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent interpersonal skills and ability to work well with colleagues, clients, and external organizations.
• An ability to prioritize and multi-task.
• An ability to routinely and independently exercise sound judgment in making decisions.

* Consistent with its obligations under the law, the University will provide reasonable accommodations to any employee with a disability who requires an accommodation to perform the essential functions of his or her job.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! 

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. Your one-page cover letter should briefly describe your background in administrative service and provide examples of your experience with attention to detail, responsiveness, and decision-making.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time
• Job Code: 4102
• Employee Status: Regular
• Grade: E
• Requisition ID: 86073