Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

We are seeking a Communications and Alumni Relations Associate, who will provide administrative support for the communications and alumni relations team. In particular, we are seeking an individual who:

• Is motivated by the mission of one of the world’s foremost educational institutions and the opportunity to bring creative energy to a critically important function 
• Has the experience and professionalism required to work with and support a team of professionals and to assist in establishing and maintaining relationships with all university constituencies 
• Has a genuine interest in communications and community building and a sincere enthusiasm for working within an integrated team of communications and alumni professionals
• Wants to learn and grow and develop in her/his career in communications, alumni-relations and community-building

The position holder will be responsible for administrative tasks associated with the communications and alumni relations functions. He/she will provide general project, office and administrative support for the team and assist in such things as:

• Acting on behalf of the supervisor with regard to establishing priorities and identifying and resolving problems that are administrative in nature.
• Assisting in the implementation of and support program communication efforts, including timely creation and editing of marketing campaigns, websites, blogs, emails, and newsletters.
• Reviewing upcoming events, seminars, research reports, grant summaries, campus documents, specialized journals, and newsletters for possible leads to news and feature stories.
• Assisting in the production of content for the applicable university or unit websites; promote news stories to targeted regional, national, and international media.
• Coordinating media relations, and ensure logistics and preparations are handled for media staff.
• Planning and implementing alumni and other community-building programs and events, including event logistics, registration and RSVPs, preparation of attendee bios, and event collateral. Coordinating on-site registration for large programs.
• Compiling and tracking data about alumni participation and volunteerism.
• Retrieving information about alumni, updating records, and generating reports using the university database.
• Planning and maintaining supervisor’s calendar with limited consultation, resolving calendaring conflicts, and arrange travel in compliance with unit and university policies.
• Creating complex reports and spreadsheets that may utilize specialized software and systems.
• Overseeing and/or processing a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.

MINIMUM REQUIREMENTS:

Education & Experience:

High school diploma and four years of administrative experience, or combination of education and relevant experience. 

Knowledge, Skills and Abilities:

• Demonstrated ability with Microsoft Office suite.
• Knowledge of database systems, such as Microsoft Access.
• Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
• Excellent interpersonal skills and ability to interact with a wide range of people.
• Outstanding communication skills and exceptional attention to detail and follow-through.
• Demonstrated written and oral communication skills.
• Demonstrated planning and/or project management and organizational skills.
• Ability to be self-directed and take initiative.
• We are unable to provide Sponsorship for this position.

Certifications and Licenses:

• Valid California Non-commercial Class Driver's License.

Physical Requirements*

•  Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.
• Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.
• Ability to obtain and maintain a California Non-commercial Class license.

* - Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions

•  May require working flexible hours, including nights and weekends.

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

About Stanford University

Stanford University, located between San Francisco and San Jose in the heart of California’s Silicon Valley, is one of the world’s leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000 that is rooted in a culture of excellence and values innovation, collaboration, and life-long learning.  To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives.  An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Applicants are required to upload a résumé to be considered for this opening, along with a well-written cover letter that describes their interest in this particular role.

Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Thank you for your interest!

Additional Information

• Schedule: Full-time
• Job Code: 4103
• Employee Status: Regular
• Grade: F
• Requisition ID: 85671