Stanford is committed to a donor-centric approach to development.  Every member of the Office of Development staff plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience. 

Do you have strong creative problem solving skills and a keen interest in medical philanthropy? Do you thrive in a fast-paced, collaborative environment supporting complex projects? Then the Medical Center Development (MCD) Events team may be for you! 

Medical Center Development (MCD) within the Office of Development seeks a well-organized and detail oriented Events Assistant to help support high-quality events such as donor cultivation and stewardship events, building  dedications, alumni events, and specialized events for Stanford Medicine and university leadership.  The ideal candidate will be responsible for but not limited to assisting in team expense management and reconciliation, coordinating and organizing event guests lists, creating and reviewing mailing lists for accuracy, including post event data list management, registration and attendee tracking, presentation and collateral support, and team calendaring.

Your responsibilities include*:

• Processing and maintaining routine team financial transactions including bill paying, payments processing, and tracking event expenses on a timely basis, which may include researching and resolving discrepancies.
• Providing logistical support, including follow-through on vendors services , identifying and coordinating event parking and signage needs, providing on-site support, packing/unpacking and inventory, and management of event supplies.
• Drafting, producing, and coordinating distribution of communication materials in print and/or online, including production of invitations , signage, event newsletter and calendars; including editing and fact checking to ensure accuracy of contents.
• Assisting with coordination of event registrations and follow up, including attendee database lists, managing and tracking of RSVPs, including pre- and post-event communications.
• Performing general office duties associated with scheduling and organizing department meetings and events.
• Acting on behalf of the events team in regards to establishing processes and priorities, and identifying and resolving problems that are administrative in nature.
• Possibility of overseeing temporary/casual workers to assist with clerical tasks as needed.

 * -Other duties may also be assigned

To be successful in this position, you will bring:

• Associate degree and minimum 2 years of relevant experience or combination of education and relevant experience
• Ability to work both independently and collaboratively as part of a team with colleagues, faculty, campus leadership, volunteers and donors, and with a high level of professionalism
• Proven ability to work in a fast-paced, complex, multi-faceted environment while setting objectives and effectively achieving stated goals
• Excellent interpersonal, written and oral communication skills with high level of sensitivity and accuracy
• Demonstrated ability to work under pressure while juggling multiple deadlines and changes in priorities; proactive and adept at problem solving, and troubleshooting emerging problems
• Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills
• Ability to maintain confidentiality, sensitive data and private information on behalf of the university
• Comprehensive knowledge of Microsoft Office suite including strong knowledge of Excel and other online document editors such as Google Docs and Forms.
• Knowledge of Adobe Creative Suite, including InDesign is desirable
• Knowledge of PostGrads/CARD, Oracle finance and other Stanford based systems is a plus.
• Ability to obtain and maintain a California Non-commercial Class license and drive day or night.
• PHYSICAL REQUIREMENTS*:
• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds. 

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

WORKING CONDITIONS:

• May require some travel and working evenings and weekends.

WORK STANDARDS:

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Why Stanford is for You

Imagine a world without search engines or social platforms.  Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world.  Supporting this mission is our diverse and dedicated 17,000 staff.  We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow.  We offer career development programs, tuition reimbursement, or audit a course.  Join a TedTalk, film screening, or listen to a renowned author or global leader speaker.
• A caring culture.  We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you.  Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities.  We also provide excellent health care benefits.
• Discovery and fun.  Stroll through historic sculptures, trails, and museums.
• Enviable resources.  Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button.  To be considered, please submit a cover letter and resume along with your online application.

Additional Information

• Schedule: Full-time
• Job Code: 4881
• Employee Status: Regular
• Grade: E
• Requisition ID: 85919