University Job Title
Associate Registrar Museums

Bargaining Unit
None - Not included in the union (Yale Union Group)

Time Type
Full time

Duration Type
Fixed

If Fixed Duration, Period
3 years from date of hire

If Fixed Duration, is continuation possible?
No

Other Fixed Duration Date
05-Jan-2023

Compensation Grade
Galleries & Museums

Compensation Grade Profile
Associate Registrar Museums (22)

Work Location
Central Campus

Worksite Address
1111 Chapel Street New Haven, CT 06510

Work Week
Standard (M-F equal number of hours per day)

Searchable Job Family
Museum/Curatorial

Total # of hours to be worked:

37.5

Position Focus:

This position will work with the Senior Associate Registrar on exhibitions for the Registrar’s Office.
 
Essential Duties call for incumbent to:

• Assist Senior Associate Registrar on exhibitions and traveling exhibitions for the department, including legal documents and paperwork, budgeting, condition checking, organizing and coordinating packing, crating, transportation, couriers, and insurance, and coordinating logistics with lenders and curators.
• As related to exhibition installations/de-installations/travel, coordinate with the departments of curatorial, exhibitions, collections, education, and conservation.
• Assist Senior Associate Registrar on creating new workflows in the exhibition module of The Museum System (TMS) and work with IT department to create new reports.
• Coordinate packing and shipping for works of art.

Essential Duties

1. Carries out registrarial activities to maintain the collection, incoming and outgoing loans and to ensure the special care, security, and proper handling.
2. Coordinates with curatorial, conservation, exhibition, and collections departments for the successful completion of handling, packing, shipping & insurance, storage, installations, and exhibitions.
3. Oversees incoming and out-going long-term loan program related to the permanent collection.
4. Inventories collections and documentation; edits or amends the museum’s database following guidelines and museum standards.
5. Responds to collections inquiries by researching the history of ownership and origin of collections.
6. Manages budget for inventory, packing/unpacking, move and organization of collections, including product research, purchasing, and funds management.
7. Develops and implements handling and packing strategies to ensure safety and legal standards of collections in transit.
8. Ensures legal, ethical, and professional standards for the collection by reviewing paperwork, advising staff, and addressing Museum policies and procedures as needed.
9. Fully or partially supervises a staff of non-exempt employees, students and volunteers.
10. May perform other duties as assigned.

Required Education and Experience

Bachelor's degree in Art History, Anthropology, Archeology, Museum Studies, or related field and three years of collection management and/or registration experience or the equivalent combination of education and experience.

Required Skill/Ability 1:

Excellent organizational, communication and computer skills including Word, Excel, Access, and relational database management. Ability to supervise employees, and work as a team.

Required Skill/Ability 2:

Detail-oriented in all work preparation and execution; accuracy is essential. Ability to be flexible working with a diverse staff, donors, and lenders, and in a multiple location situation. Ability to work happily in a dynamic and changing environment.

Required Skill/Ability 3:

Ability to work independently and effectively manage multiple projects simultaneously. Ability to be pro-active and initiate positive change.

Required Skill/Ability 4:

Must be able to travel to multiple YUAG work locations.

Preferred Education, Experience and Skills:

Knowledge of TMS is strongly preferred.

Physical Requirements

Ability to sit and stand for long periods of time, and lift objects of 50 lbs.

Weekend Hours Required?
Occasional

Evening Hours Required?
Occasional

Drug Screen
No

Health Screening
No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

Additional Background or Health Screening Requirements

Selected incumbent must have successful completion of a DMV check, a valid driver’s license and a car available.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.

Note
Yale University is a tobacco-free campus