University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Grants Coordinator

Job Profile Title
Grants Coordinator B

Job Description Summary

The Perelman School of Medicine at the University of Pennsylvania is the oldest and one of the finest medical schools in the United States. Penn is rich in tradition and heritage and at the same time consistently at the forefront of new developments and innovations in medical education and research. Since its founding in 1765 the School has been a strong presence in the community and prides itself on educating the leaders of tomorrow in patient care, biomedical research, and medical education.  http://www.med.upenn.edu/

Job Description

Under limited supervision, the Grants Coordinator will support the Grants Managers across multiple divisions within the Department
of Medical Ethics and Health Policy. This role will be responsible for account set-up for Department sponsored research, including
entering budgets, updating the internal account list, creating and maintaining grant folders, and creating fund tracking sheets. They
will assist with maintaining salary grids for sponsored research supported personnel; assist with preparation and submission of
sponsored research progress reports, including NIH RPPRs, and other sponsored project documentation as needed. The Grants
Coordinator will generate and analyze monthly grant reports for the Department, identify incorrect transactions, prepare
documentation necessary for corrections, and enter the correcting journal. They will be responsible for PO creation and tracking of
subcontracts, including but not limited to, invoices, payments and working within the Research Inventory System (RIS). This role
will responsible for reconciliation of ProCard transactions, Greenphire Clincard activity, and ad hoc and pro forma invoicing related
to Way to Health and Veteran’s Administration studies. This role reports to the Grant Manager B and Manager, Admin & Finance
in MEHP, and has a dotted line reporting to the PSOM Office of Research Support Services.

This position is contingent on funding.

Qualifications

• Bachelor's Degree with 2-3 years of related experience or equivalent combination of education and experience is required.
• Proficiency with Microsoft Excel, Adobe, and Business Objects preferred. Excellent critical thinking, analytical, verbal and written
• communication is required. Ability to apply solid organizational and time management skills to a deadline driven, multiple priority
• work environment is required. Familiarity with UPENN sponsored research policies and related financial systems is preferred.
• Experience with NIH and other federal granting agencies, and a working knowledge of Uniform Guidance is preferred.

Working Conditions
Office, library, computer room

Physical Effort
Typically sitting at a desk or table

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$42,953.00 - $77,315.00

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.