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Executive Assistant C

Employer
UNIVERSITY OF PENNSYLVANIA
Location
Pennsylvania, United States
Closing date
14 Mar 2020

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University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Executive Assistant C

Job Profile Title
Executive Assistant C

Job Description Summary

The Gene Therapy Program (GTP) is entering a new era of unprecedented opportunity with the great potential to reshape the face of medicine as we know it. Our discoveries have set the stage for successful treatments and possibly even cures for devastating genetic diseases. 

The laboratory of Dr. Jim Wilson, at GTP of the University of Pennsylvania, has been a leader in the development of innovative vector technology for close to three decades. We have emerged as the “go-to” organization for public and private partners, who want to participate in the gene therapy space. Currently, we are positioned to lead another round of vector innovation and establish pre-clinical and clinical proof-of-concept in therapeutic applications of in-vivo genome editing.

Job Description

We are currently on the hunt for an Senior Executive Administrator to play a vital role integrated within a high-level administrative team and providing direct support to our Director of GTP (DOG) and Chief Operating Officer (COO). We are seeking a high energy, dedicated, polished, and seasoned individual with extensive experience in Executive Administration.

As the Senior Executive Administrator, you will foster a culture of high performance by conducting advanced, diversified, and confidential duties requiring broad and comprehensive experience, skills, and knowledge. You will assist the Chief of Staff in assessing the administrative and project needs for the Director and COO, formulating the plan, setting priorities, and recommending delegation to the appropriate staff; You will develop methods and techniques for process optimization and resource management for administrative support. You will work within the executive administrative team, sharing best practices, evaluating and identifying inefficiencies, and adopting new systems so that the team can embark on continuous improvement to address changing business needs. You will contribute to the management of high-volume and complex meeting and travel schedules, coordinating travel arrangements, process expense forms and reconcile accounts related to travel. You will contribute to the coordination of internal and external meetings with the GTP leadership team. Also, you will act as the liaison with external and internal constituencies on behalf of the leadership team, keeping them apprised of issues and action items.

This position requires strong interpersonal skills, diplomacy, and accuracy to meet deadlines in a fast-paced environment. The candidate must be comfortable with dynamic, high-stakes situations and ambiguity. Must be a strategic thinker with excellent organization, written and verbal communications skills as well as strong interpersonal skills and ability to work productively as a team member. The ability to interact with all levels of faculty, staff, donors, corporate sponsors and prospective donors is required.

Qualifications:

  • Bachelor's degree along with minimum 10 years of related experience or an equivalent combination of education and experience.
  • Strong interpersonal skills, diplomacy, and accuracy to meet deadlines in a fast-paced environment required
  • Must have experience in support of senior-level leadership
  • Experience with C-suite leadership preferred -International experience preferred
  • Must be a strategic thinker with excellent organization, written and verbal communications skills as well as strong interpersonal skills and ability to work productively as a team member.
  • Ability to work both independently and as part of a diverse and close-working team in a fast-paced, executive-level setting requiring initiative, strong organization, flexibility, sound judgment, and the prioritization of multiple demands.
  • Thorough knowledge of office procedures including phone messages, scheduling, travel arrangements and reimbursements.
  • Outstanding oral and written communication skills.
  • Ability to exercise diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including faculty, staff, donors, corporate sponsors and prospective donors is required.
  • High-level of proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint) including MS Outlook required; proficiency in Concur a plus; overall high level of computer literacy required.
  • Ability to query databases and use web content management systems. Experience with PubMed, EndNote, Adobe Acrobat, and Quicken with the ability to learn and apply new technologies as needed.
  • Strong attention to detail and accuracy in work performance while meeting deadlines
  • Demonstrated experience in handling confidential information with discretion

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$72,837.00 - $138,391.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

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