University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
FINANCIAL ADMINISTRATIVE  COORDINATOR

Job Profile Title
Financial Administrative Coordinator

Job Description Summary

Provide financial and administrative support to a newly created Regional Business Office for Penn Wellness. This position will provide support to 5 departments. The position will be responsible for ensuring timely and efficient daily operations including the coordination and processing of transactions related to the department's financial activities including time reporting, purchasing, payables, reimbursements, purchasing cards and journal entries. The position will oversee limited cash transactions. The position will also support overall support for several offices as well as perform other business related administrative tasks to ensure smooth operations.

Job Description

Principal Responsibilities/Duties

• Process all transactions related to the department's financial activities including purchasing, payables and reimbursements. Serve as the Concur/TEM travel system default reviewer. Facilitate and track payments to vendors. Respond to requests for information from directors, staff and students.
• Coordinate purchasing card and related payment activities. Reallocate card charges and work with departments to ensure compliance with University policies.
• Reconcile accounts. Identify variances and wayward transactions. Resolve discrepancies.
• Handle cash transactions in accordance with University policies. Serve as petty cash custodian.
• Provide administrative support to departments as needed. Exercise resource stewardship and communicate policies and procedures to departmental contacts.
• Maintain appropriate files and financial records.

Position Qualifications

A Bachelor's Degree and 1 year to 2 years of experience or equivalent combination of education and experience is required. This position requires strong customer service and problem solving skills. This position will interact with directors, staff and students and accordingly must be able to communicate effectively and demonstrate a proactive work style with strong follow up skills. This position must be able to work under pressure and show great attention to detail. In addition, the candidate must have effective interpersonal skills while balancing the need to be diplomatic and assertive. The position will balance independent work in a collaborative environment.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Student Services

Pay Range
$20.00 - $36.00

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.