Clinical Trials Accountant

California, United States
Thursday, 12 December 2019
End of advertisement period
Wednesday, 12 February 2020
Contract Type
Full Time

Stanford University, Department of Medicine is seeking a Clinical Trials Accountant to perform a variety of regular and recurring professional accounting functions involving fiscal interpretation and analysis, reconciliations, and reviews of multiple accounts and transactions for the Division of Blood and Marrow Transplantation (BMT).  The Clinical Trials Accountant will manage revenue recovery by creating, tracking and reconciling invoices and payments of 60+ clinical trials for SOM divisions.  Create and manage monthly reports/financial statement relating to Cellular Therapy Facility (CTF) for all active SOM projects supported.   

The Stanford Health Care Facility is a state-of-the-art cell therapy operation focused on clinical cell therapy delivery and supporting Stanford University research priorities. The CTF predominately supports adult and pediatric Blood and Marrow Transplantation and Cancer Cell Therapy, but supports cell therapy projects across Stanford Medicine. These include solid organ transplantation, islet transplantation, cardiology, neurosurgery and pulmonary critical care, among other.  The CTF provides services to over 60 clinical trials and maintains a clinical cell sorting operation that performs advanced cell sorting of hematopoietic stem cell grafts and other cellular therapy products. The CTF is FACT, AABB and California State certified.

In this role, you will:

  • Analyze accounting transactions and information to summarize current financial position at the unit or organization-wide level. Construct and assemble data for decision making; develop conclusions, and present high-level summary of recommendations.
  • Capture, track, and report revenue and expenses; determine appropriate procedures for accounting record preparation, research of transactions and reporting. Oversee, reconcile, and resolve problems relative to complicated accounts.
  • Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets. Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data.
  • Maintain and review accounting process controls; recommend and implement any approved modifications; perform preliminary analysis and recommend solutions. Develop and maintain desktop procedures and process documentation for area of responsibility.
  • Run and analyze financial reports, often from multiple systems; prepare management information reports.
  • Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed. Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes.  Work closely with BMT Division Manager, SHC BMT Administrative Director and CTF Operations director to establish a strategic operating plan for BMT/CTF financial management.  Liaise between University and Hospital staff in all aspects pertaining to CTF Research billing, invoicing, purchase orders, consultant agreements, large equipment purchases and MOUs.
  • Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement. Define requirements, develop and implement complex test cases, perform system testing and analyze results.  Expected to analyze the formula used to determine the costs for each PI to run a cell processing trial with the CTF; test and reconcile what has been done in the past and present to CTF and BMT leadership on what can be improved so that the overhead for the BMT CTF for each trial can be reconciled not left in a deficit.  
  • Serve as a resource to local units and other departments to resolve accounting related issues.

*- Other duties may also be assigned, not all unique aspects of this job are covered by this job posting. A full job description will be shared during the interview process.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

To be successful in this role, you will bring:

  • Bachelor's degree plus four years of applicable experience, or combination of education and relevant work experience.
  • Intermediate proficiency in business applications, such as Microsoft Office; intermediate Excel skills.
  • Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy.
  • Understanding of and ability to apply accounting skills and concepts.
  • Knowledge of Generally Accepted Accounting Principles.
  • Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups.
  • Demonstrated project management skills and ability to contribute as part of a project team.

In addition, preferred requirements include:

Preferred prior Stanford experience with Oracle and other accounting tools.

Physical Requirements*:

  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

May work extended hours during peak business cycles.

Working Standards:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University‚Äôs Administrative Guide,

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
  • Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

Schedule: Full-time
Job Code: 4442
Employee Status: Regular
Grade: H
Requisition ID: 85637