• Contract
• Executive
• Diploma
• Singapore

Closing On 25 Dec 2019

About Us

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together – building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities – all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

Job Description

• Responsible for all faculty, partner and vendor payment matters.
• Prepare payment request forms, payment vouchers and invoices.
• Update data into Pillar Payment Records.
• Reviews partner agreements and prepares weekly P&L for program partners.
• Prepare all faculty/trainers contracts (SMU Faculty and External).
• Process SAP Purchase orders for invoices .
• Handle payment issues, attend to queries by partners on outstanding payments.
• Manage List of Accruals with Office of Finance and raise necessary approval forms
• Update SAP Purchase Order reports.
• Investigate and resolve payment issues.
• Co-ordination with participants to prepare and file necessary documents for submission on time to the relevant funding bodies. These include (but not limited to) the following: - signed attendance list and feedback forms after each class, assessment records, invoices and payments, other documents as required by the relevant funding bodies, e.g. SkillsFuture Singapore.
• Responsible for all reporting and administrative matters.
• Prepare and update reports for submission for internal/external stakeholders.
• Any other ad hoc reports as required by Pillar Head or regulatory bodies.
• Process carpark payments submitted by Program Mgt Team, submit to SMU Admin for processing & update into carpark records. Send carpark receipts to particpants.
• Administrative Duties such as ordering of stationery, collaterals for program management team etc.
• Any other duties as assigned.

Qualifications

• Diploma holders with at least 3 years of relevant work experience.
• Previous experiences in education sector, billing (AP and AR) programme management will be advantageous.
• Adaptable and flexible.
• Possess good level of communication and interpersonal skills.
• Strong organisational skills.
• Meticulous, eye for detail.
• Keen on process improvement and efficiency.
• Possess a service mindset.
• Independent worker and a team player. Able to work collaboratively with others
• Good computer knowledge. Able to generate, populate and interpret data and report with in-house application systems such as SAP.

Other Information

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.