Resource Development Assistant

Massachusetts, United States
Tuesday, 8 October 2019
End of advertisement period
Sunday, 8 December 2019
Contract Type
Full Time

Functional Area: Resource Development/Fundraising
Department: Libraries
School Area: Libraries, MIT Press, Tech Review
Employment Type: Full-Time
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule: 35 hrs/wk.

Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

RESOURCE DEVELOPMENT ASSOCIATEMIT Libraries, to provide administrative support for the director of development and the Libraries’ development and fund-raising activities. Responsibilities include managing donor lists and the solicitation and acknowledgement letters process; assisting with building prospect lists and donor/prospect research; using Advance database for maintaining information and tracking prospects, data analysis, and reporting; participating in ongoing cultivation/stewardship of donors and relationship management; engaging with lower-end annual fund donors ($100-$999); supporting the grant proposal submission process; managing the director’s calendar; arranging travel and processing expense reports; maintaining supplies, equipment, and space; drafting, editing, and proofreading correspondence/documents; paying vendors and keeping budget and purchasing records; managing event logistics, e.g., invitations, registration, scheduling venues and participants, catering, managing vendors, etc.; maintaining mailing lists and websites; and other duties as needed. 

Job Requirements

REQUIRED three years direct/related experience; proficiency with Microsoft Office, Outlook, web browsers, and calendar software and ability to learn additional programs/systems; comfort working in a Mac environment; experience with databases; excellent administrative, organizational, interpersonal, and communication skills; diplomacy; good judgment and discretion with confidential information; keen attention to details; editing and proofreading skills; initiative; and a record of punctual attendance.  Must be able to multitask and manage competing priorities; analyze and solve problems while completing tasks under tight deadlines; work effectively with a diverse group of people and across organizational boundaries; work independently with minimal supervision; and lift and carry up to 30lbs and move supplies campus-wide, including up and down stairs. PREFERRED:  associate’s/bachelor’s degree, resource development experience, experience at MIT or experience in a university setting, basic web maintenance skills, and knowledge of MIT fund-raising environment.  Job #18091-5

Some evening and/or weekend work may be required for event support. 

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.