University Job Title: Financial Assistant 4
Bargaining Unit: L34 - Local 34 (Yale Union Group)
Time Type: Part time
Duration Type: Regular
Compensation Grade: Labor Grade D
Work Location: Medical School Campus
Worksite Address: 464 Congress Avenue New Haven, CT 06519
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Accounting/ Financial
Total # of hours to be worked: 20
Work Days/Hours: (Other than Standard) Monday - Friday 8:00 a.m.--12:00 p.m.

Position Focus:

Reporting to, and under the general direction of the Finance Manager using independent judgment, provides a full range of high level financial and administrative support to the Animal Resource Center (YARC). Responsible for financial management of departmental accounts including but not limited to: account review, reconciliation research, problem solving and resolution. This position will also serve as a primary point of contact for the procurement of goods and services per University policies. This position is compliance-driven. A thorough knowledge and understanding of University Policies and Procedures is critical.

Essential Duties

1. Drafts preliminary financial sections of proposals.
2. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations.
3. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures.
4. Serves as the principal source of information on financial policies and procedures and financial activity.
5. Reconciles and analyzes financial statements. Prepares standardized and specialized financial reports and analyses.
6. Oversees and instructs support staff.
7. Oversees the maintenance of financial records and files.
8. Assists with the development and implementation of systems and procedures.
9. May calculate weekly payroll for department staff.
10. Performs clerical functions incidental to accounting activities.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Superior customer service orientation and interpersonal skills with ability to respond in a constructive and timely manner. Ability to deal with confidential information and issues with integrity and trustworthiness. Ability to work in a team environment.

Required Skill/Ability 2:

Demonstrated ability to take initiative, ability to strongly multi-task and manage a wide variety of complex tasks in a time-constrained environment and requiring highly effective organizational and problem solving skills, sound independent judgment, and the ability to prioritize – all with minimal supervision.

Required Skill/Ability 3:

Demonstrated ability to anticipate problems and utilize independent judgment, prioritize, manage and monitor a variety of ongoing tasks such as procurement of goods and services, payroll, and Human Resources.

Required Skill/Ability 4:

Excellent written and oral communication skills, with ability to work effectively with a diverse population, including faculty, managers, and staff. Ability to adapt communication style to address the needs of individuals at all levels and represent the department in a professional manner.

Required Skill/Ability 5:

Strong computer skills, with intermediate or stronger proficiency with Microsoft Word, Excel and PowerPoint, as well as demonstrated ability and willingness to learn new technologies.  Excellent attendance and punctuality.

Preferred Education, Experience and Skills:

Experience with Workday, Sci-Quest.

Weekend Hours Required?: No
Evening Hours Required?: No
Drug Screen: No
Health Screening: No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.

Note: Yale University is a tobacco-free campus