Mentoring Specialist and Counselor

California, United States
Friday, 20 September 2019
End of advertisement period
Wednesday, 20 November 2019
Contract Type
Part Time

Stanford University is seeking a Mentoring Specialist and Counselor, to administer, implement, and interpret university and department policies and procedures on issues regarding mentoring relationships as well as the academic, personal, professional, and career development needs of Biosciences graduate trainees. This position will work collaboratively with campus and alumni partners and trainees to identify mentoring needs and create new opportunities for mentoring moments. They will be a counselor or coach with a strong growth mindset and will act as an expert on best practices in mentoring.

Duties include:

  • Select, set-up, and maintain mentoring platform; create mentoring program policies and oversee program launch.
  • Set parameters for success and evaluate based on specified criteria; develop reports and present results to key partners.
  • Act as expert on mentor relationship development within academic training and beyond.
  • Develop and present on a wide range of academic, personal, professional, and career-related topics.
  • Respond to, and assist with, department/campus outreach requests.
  • As part of BioSci Careers team, provide feedback on overall direction of the organization, especially within the Connections unit.
  • Research and reach out to potential mentors. 
  • Develop programs and events to increase both mentor/mentee participation and networking opportunities.
  • Liaison with campus partners, especially academic home programs, to tailor mentoring offerings, workshops, and trainings to their needs.
  • Regularly meet with trainees regarding academic, personal, professional, and career development concerns; assist with career planning and IDP goals. 
  • Administer and review career assessment results. 
  • Assess at-risk behavior and thought-processes; use QPR approach in times of emergencies and refer to proper resources.
  • Maintain strong relationships with campus-wide partners on mentoring-related initiatives, ensuring alignment with policies and similar initiatives.

* - Other duties may also be assigned


  • Master’s degree in Counseling, Higher Education, Business Administration, or related field.
  • At least 5 years’ professional experience in Higher Education or Biosciences-related sector.
  • Familiarity with mentoring theory, platforms, and best practices.
  • Counseling and/or coaching experience; preferably working with student populations.
  • Understanding of the academic, personal, professional, and career development needs relevant to graduate-level trainees.
  • Experience administering and interpreting career assessments.


Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.


  • Strong communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and management.
  • Strong presentation skills.
  • Advanced analysis and problem-solving skills.
  • Advanced computer skills, including experience with Microsoft Office Suite; significant comfort with new technologies.
  • Advanced customer service skills and the ability to develop partnerships within myriad populations.
  • Ability to ensure and apply compliance with legal, financial, and university policies and external regulations.
  • Demonstrated success in following through and completing projects. 
  • Ability to prioritize, multi-task, and assign work to others. 
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated success in managing complex programs from inception to completion.
  • Demonstrated commitment to the advancement of underrepresented populations.
  • Dedication to a growth mindset.


  • Frequently sit, perform desk-based computer tasks.
  • Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Additional Information

Schedule: Part-time
Job Code: 7502
Employee Status: Regular
Grade: H
Requisition ID: 84715