Junior Grants Manager
The Division of Cardiovascular Medicine, in the Department of Medicine, is a dynamic and innovative center dedicated to excellence in research, medical education, and clinical care. Our division is driven by over 80 primary faculty, clinician educators and instructors who are the pillar of strength in the Division's ongoing efforts into the prevention and treatment of cardiovascular disease.
We are seeking a Junior Grants Manager in charge of managing clinical trials. This person will primarily be responsible for post-award management of the Division's 40+ clinical trials which includes tracking patient data, invoicing, reconciling sponsor payments, and managing projections in partnership with division finance leadership. This position will also provide support to the division's grants managers by approving financial transactions, processing account sponsorships, processing labor distribution adjustments and labor schedule updates, and other duties as assigned.
- Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines. Coordinate and communicate submission process, both paper and electronic; review documents for completeness and compliance.
- Develop, prepare, and finalize project budgets, and provide budget justification
- Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
- Collaborate with Office of Sponsored Research to ensure awards are set up properly, including costsharing awards if applicable.
- Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.
- Initiate expenditures; monitor post award spending and commitment activity. Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators.
- Download and monitor reports supporting project status, and use forecasting and decision aides under guidance.
- Participate in contract closeout process and audit inquiries; submit final reports and certificates.
- Participate in and contribute to process improvements and group projects.
* - Other duties may also be assigned
- Experience with Stanford financial systems.
- Experience with clinical trials.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor’s degree and one year of job related experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.
- Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
- Willingness and ability to understand and interpret university policies and procedures.
- Excellent oral, written, and verbal communication skills.
- Excellent analytical skills; demonstrated expertise in Excel and web-based tools.
- Strong accounting skills; knowledge of basic accounting principles.
- Ability to complete Cardinal Curriculum I and II while in position.
- Extreme attention to detail.
- Ability to work well independently, but also to seek assistance when needed.
- Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
Cardinal Curriculum I and II must be completed to remain in this position.
- Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20 pounds.
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.
Job Code: 4481
Employee Status: Regular
Requisition ID: 84708