Acquisitions Librarian, Ordering and Gifts

California, United States
Friday, 20 September 2019
End of advertisement period
Wednesday, 20 November 2019
Contract Type
Full Time


The Acquisitions Librarian, Ordering and Gifts reports to the Head of Acquisitions and provides leadership, direction, and expertise for two units and a total of 6 staff members within the Acquisitions Department. The Ordering Unit is responsible for the acquisition of print, media, and electronic resources for Stanford Libraries. The Gifts Unit manages incoming book donations and coordinates with subject librarians on additions to the collection.

This position includes a significant role in providing strategic direction as content formats and delivery mechanisms develop and expand by investigating and experimenting with emerging technologies to advance our ability to acquire and deliver content that supports evolving models of scholarship and research. As a primary liaison between the Acquisitions Department and the Collections program, the Acquisitions Librarian, Ordering and Gifts nurtures a culture of communication and collaboration in support of SUL’s collecting efforts. This position requires a high level of engagement in Library inter-departmental endeavors where the incumbent’s leadership, expertise, judgment, and analysis will contribute to successful outcomes.



  • Manages, coordinates, and supervises the work of six Ordering Unit staff and one Gifts Unit staff providing direction and developing goals, priorities, and policies.
  • Troubleshoots and resolves complex problems or unique situations concerning acquisition of library materials.
  • Establishes and maintains unit procedures; identifies and manages process improvements and operational changes in collaboration with other units and departments.
  • Initiates, organizes, and oversees special projects.
  • Communicates with donors, selectors, academic departments, and Library Development Office regarding policies and procedures for book donations.

Vendor Relations:

  • Builds and maintains relationships with print and e-resource vendors, publishers and content providers to cultivate collaboration and innovation.
  • Serves as local administrator for book and serial vendor databases, keeping information up-to-date, and troubleshooting and resolving content and technical issues.
  • Participates in vendor advisory groups, testing opportunities, and early adoption programs to advance Library input as stakeholder and advocate for academic research libraries.
  • Remains alert to changes in the business of library acquisitions, including publisher/provider pricing, practices, and trends.
  • Maintains a keen awareness of specific organizational changes that may directly affect the Library’s business and proactively establishes plans for managing any resulting process adjustments.
  • Monitors vendor performance and develops appropriate feedback mechanisms and responses that ensure maximum effectiveness for the Acquisitions Department’s efforts.

Collections Laison:

  • Serves as liaison for Humanities and International Area Studies bibliographers, coordinating onboarding and training, advising on Acquisitions policies and procedures, and providing other assistance as needed.
  • Works with Acquisitions Head and Digital Collections Librarian to inform and advise the Collections AULs regarding spending patterns, vendor issues, and any developments relevant to managing the acquisition of library materials.
  • Maintains concise and thorough documentation regarding firm and approval purchasing patterns, contributing to departmental assessment and tracking of library materials budget.
  • Serves as liaison between approval profile vendors and bibliographers to ensure that profiles remain effective and responsive to current teaching and research programs.
  • Instructs curators and curatorial staff in the use of acquisitions tools and resources.
  • Identifies new tools and resources that will help the Collections Program prepare for the challenges of managing collections in a 21st century academic library.

Internal Collaboration:

  • Coordinates with Digital Collections Librarian, E-resources Librarian, and selectors on new and existing orders for online resources.
  • Collaborates with DLSS, Metadata, and other departments on initiatives that integrate new and emerging formats into the acquisitions and discovery environment.
  • Contributes to the Acquisitions Department management team to plan, develop, and implement policies and procedures that respond to the changing needs of our clients and strategic partners.
  • Participates nationally as an acquisitions professional through conferences, committees, discussion groups, etc.

* - Other duties may also be assigned


Education & Experience:

Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Knowledge of relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies.
  • Evidence of strong interpersonal skills and the ability to work with a wide variety of people.
  • Effective problem solving, analytical and organizational skills.
  • Demonstrated broad knowledge of library discovery environments, office automation software, and online resources.
  • Ability to quickly learn and use print and online tools and resources and in area of specialization.
  • Evidence of strong verbal and written communication skills
  • Working familiarity with Collection Development policies and practices.
  • Proficiency using an integrated library system (Sirsi/Dynix Symphony preferred), particularly the Acquisitions and Reports modules.

Additional Preferred Knowledge, Skills and Abilities:

  • Experience working in an academic library.
  • Working knowledge of MARC and other metadata standards and Library of Congress classification system.
  • Experience in project management.

Physical Requirements*:

  • Constantly sit, perform desk-based computer tasks.
  • Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
  • Rarely use a telephone, operate hand controls.
  • Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.

Work Standards:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Additional Information

Schedule: Full-time
Job Code: 1781
Employee Status: Regular
Grade: G