The College of Education seeks an incumbent for the position of Administrative Officer to provide administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities and works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.

THE RESPONSIBILITIES: 

• Prepares correspondence, presentations, reports, agendas and memos for the Dean to include, includes handling of confidential information.
• Supports the Dean with budget planning and management, submissions and prepares the Dean's expense reports. 
• Supports with the development and preparation of College of Education publications such as reports, brochures and invitations.
• Supports the College Administrative Officer with monitoring internal control processes and financial analysis, account management/reconciliation.
• Provides administrative support for the Dean including the arrangement of day to day schedule, travel arrangements, mail handling, supplies control and necessary communications internally and externally.
• Organizes and schedules meetings, events and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for supervisor.  
• Coordinates work with other Colleges, school districts and other organizations.
• Effectively communicates with executives and management within the University, State agencies and various school districts.
• Provides exam support, including assisting with scheduling and liaising with support departments, and preparing, distributing and collecting exam packs.
• Provides administrative leadership for local and international accreditation projects, including the formatting and storage of documentation, the preparation of materials for review, and arranging site visits.
• Performs special projects and assignments as requested by the Dean.

THE REQUIREMENTS:

Must possess a Bachelor’s degree from an accredited Institution with a minimum of 2 years of experience in Administrative work or an equivalent combination of experience and education.

Preferred Requirements:

• Must have strong written and oral communication skills in English, and preferable in Arabic 
• Highly computer literate including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
• Prepares payment requisitions and reimbursements for professional development, Internships and External reviewers
• Ability to learn and manage ZU web management software.
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, Outlook)

THE BENEFITS: 

The University’s benefits package is highly attractive, with competitive salaries, housing, a furniture allowance, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members. 

TO APPLY: 
In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.

While we appreciate all applications, you will be contacted only if you are selected for an interview.