Neuroscience Program Coordinator

Connecticut, United States
Thursday, 8 August 2019
End of advertisement period
Tuesday, 8 October 2019
Contract Type
Full Time

Position Focus:

Dual reporting in the Psychology and Molecular, Cellular, and Developmental Biology Departments and to the Directors of Undergraduate Studies (DUSs) in Neuroscience, this position will provide primary day-to-day program support for the ongoing activities of the FAS undergraduate Neuroscience academic program and major. The coordinator serves as the primary interface and subject matter expert for applicants to the University, prospective undeclared majors, and current majors about admissions, enrollment, and degree regulations and requirements. Neuroscience is one of the newest majors in Yale College and yet already has close to 70 undergraduate students and may grow to 100 students in the next few years. The position is currently offered at 60% time with the opportunity to increase as the major grows.

Additional duties and responsibilities include processing of applications, compliance with university policies, researching and collating data, keeping accurate student records, monitoring compliance to academic program requirements for graduation, providing program statistics, cross-listing of courses, scheduling instructors and courses, monitoring and responding to Neuroscience e-mail daily, website updates including news events and event photos, and updating of neuroscience handbook and Yale College information systems.

Of key importance will be organizing joint student-faculty activities, including an annual curriculum committee meeting, Fall Town Hall, Spring Open House, Major Fair, Bulldog Days, senior capstone events including poster session, 4 independent study courses, as well as an annual seminar with 8-10 speakers who need travel and accommodations, and monitoring of gift account that partially funds the major/program. This position will organize peer mentoring in the major and organize feedback from undergraduates to the DUSs.

Essential Duties

  1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems.
  2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts.
  3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission.
  4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases.
  5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.
  6. Oversees, instructs, and coordinates activities of support staff.
  7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Demonstrated ability to work effectively with and foster collaboration among a wide range of individuals and constituencies in a large, complex academic environment. Constructive relationships with undergraduate majors and faculty are especially important.

Required Skill/Ability 2:

Demonstrated ability to be organized, flexible, with the ability to work independently and efficiently. Punctual with demonstrated unblemished attendance record and reliability.

Required Skill/Ability 3:

Technical expertise and proficiency working with integrated administrative software, software applications, reporting tools and spreadsheet applications. This includes, but is not limited to intermediate to advanced proficiency with MS Office, specifically, Word, Excel and PowerPoint.

Required Skill/Ability 4:

Excellent written and verbal communication skills and ability to respond immediately to range of questions and problems from students and faculty. Strong organizational skills, ability to prioritize, and careful attention to detail.

Required Skill/Ability 5:

Well-developed customer service skills, ability to understand and maintain the integrity and confidentiality of student records.

Preferred Education, Experience and Skills:

Two or more years of related work experience with a Bachelor’s degree. Proficiency with MS Outlook or similar software for calendaring and email. Experience with Canvas, CourseLeaf and Banner. Prior experience working in an academic office at Yale or elsewhere.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: