Hong Kong (HK)
Friday, 9 August 2019
End of advertisement period
Tuesday, 31 December 2019
Contract Type
Full Time


The Hong Kong Polytechnic University (PolyU) is a government-funded tertiary institution in Hong Kong.  It offers programmes at various levels including Doctorate, Master’s, and Bachelor’s degrees.  It has a full-time academic staff strength of around 1,400.  The total annual consolidated expenditure budget of the University is in excess of HK$7.4 billion.   


The University is looking for a dynamic and highly competent professional to lead the Academic Registry.

Registrar (Ref. 19080901-IE) 

The Academic Registry is one of the key administrative units of the University providing quality support to the academic communities in the University and professional services to prospective and current students, graduates and academic colleagues on all matters related to academic studies, policies and regulations.

The Academic Registry, comprising professional teams, is entrusted with the functions of admissions and promotions, student administration, secretariat and events, and academic quality assurance.  For more information about the office, please visit its website at

Job Functions

Reporting to a Senior Management Executive at Vice President level or above, the appointee will assume overall management of the Academic Registry and be responsible for:

(a)    supporting Senior Management in formulating, reviewing and implementing strategic plans and initiatives, academic rules and regulations, policies and procedures for the visionary and sustainable development of the University; 

(b)    providing leadership in the management of all functions of the Academic Registry including admissions and promotions, student administration, secretariat and events, and academic quality assurance;

(c)    promoting a culture of innovation through provision of proactive and professional advice to Senior Management and the University community relating to the remits of the Academic Registry;

(d)    steering the deployment and enhancement of student-related IT projects and systems;

(e)    fostering and maintaining effective communication, networking, and collaboration with internal and external stakeholders for assurance of academic quality;

(f)    providing leadership and support to the team, and nurturing a harmonious environment for furthering professional staff development;

(g)    planning and managing resources to ensure optimal deployment and accomplishment of planned objectives with high-quality standard;

(h)    providing secretarial services to Senate and various University committees; and

(i)    performing any other duties and responsibilities as assigned by the Management of the University from time to time.


Applicants should: 

(a)    have a recognised degree, with proven track record in academic management, quality assurance and student administration;

(b)    possess extensive relevant management experience at senior level, and sound knowledge of the global higher education environments; 
(c)    have proven strategic thinking and planning abilities, and a strong commitment to driving change and achieving objectives in alignment with the University’s Strategic Plans;

(d)    have demonstrated leadership qualities with excellent interpersonal, presentation, and people management skills; and

(e)    have effective communication skills and a good command of both written and spoken English.

Remuneration and Conditions of Service
A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.  

Application and Nomination 

The University invites applications and nominations for this appointment.  Please send applications or nominations to Ms Jenny Chung, Senior Client Partner, Korn Ferry, via email to or by mail to 15/F, St. George’s Building, 2 Ice House Street, Central, Hong Kong.

Consideration of applications and nominations will commence in September 2019 until the position is filled.  

Further information can be obtained from Ms Jenny Chung by telephone at (852) 2971 2700 or by email at  All enquiries, applications and nominations will be treated in strict confidence.     

The University reserves the right to make an appointment by invitation or not to fill the position.  The University’s Personal Information Collection Statement for recruitment can be found at

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.    
* The current Academic Secretariat will be renamed as Academic Registry with effect from the commencement of the academic year 2019/20, i.e. 2 September 2019.