Diabetes Clinic Coordinator

California, United States
Friday, 28 June 2019
End of advertisement period
Wednesday, 28 August 2019
Contract Type
Full Time

The Division of Endocrinology in the Department of Pediatrics at Stanford University is seeking a Clinical Research Coordinator Associate to join the Project ECHO Diabetes teams to serve as the Project ECHO Diabetes Clinic Coordinator. Stanford University has partnered with Project ECHO® (Extension for Community Healthcare Outcomes) to develop a Project ECHO® clinic for Type 1 Diabetes (T1D), Project ECHO T1D, for the State of California. The goal is to increase the capacity of primary care providers and clinics to empower and safely and effectively manage underserved patients with T1D who do not receive routine specialty care. Project ECHO® is an innovative “Hub-and-spoke” outreach model committed to addressing the needs of the most vulnerable populations by equipping community practitioners with the right knowledge, at the right place, at the right time. Given the success of the pilot program, the Stanford research team is now preparing to evaluate patient-level outcomes and value considerations for payers, clinics, and providers prior to preparing for broader implementation of the ECHO Diabetes. 

The ideal candidate is a passionate person with significant experience working with or living with T1D who is interested in systems change and addressing health disparities in diabetes. This is a full-time position that will require travel and relationship building with clinic sites throughout the State of California. Our Department values team collaboration and seeks a candidate who is passionate about furthering research in population health and health disparities.

Interested candidates should apply and may email a cover letter and resume to diabetesecho@stanford.edu.

Duties include:

  • Serve as primary contact with research participants, sponsors, and regulatory agencies. Coordinate studies from startup through close-out.
  • Determine eligibility of and gather consent from study participants according to protocol. Assist in developing recruitment strategies.
  • Coordinate collection of study specimens and processing.
  • Collect and manage patient and laboratory data for clinical research projects. Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms. 
  • Ensure compliance with research protocols, and review and audit case report forms for completion and accuracy with source documents. Prepare regulatory submissions, and ensure institutional Review Board renewals are completed.
  • Assemble study kits for study visits, monitor scheduling of procedures and charges, coordinate documents, and attend monitoring meetings with sponsors, acting as primary contact.
  • Monitor expenditures and adherence to study budgets and resolve billing issues in collaboration with finance and/or management staff.
  • Interact with the principal investigator regularly, ensuring patient safety and adherence to proper study conduct. 
  • Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements.
  • Participate in monitor visits and regulatory audits. 

* - Other duties may also be assigned


  • Strong, excellent attention to detail and ability to work independently as needed. 
  • Strong written and interpersonal communication skills preferred.
  • Good clerical skills.
  • General computer skills and ability to quickly learn and master computer programs. 
  • Ability to work under deadlines with general guidance. 
  • Excellent organizational skills and demonstrated ability to complete detailed work accurately.


Two-year college degree and two years related work experience or a Bachelor’s degree in a related field or an equivalent combination of related education and relevant experience. 


  • General knowledge of medical terminology
  • Experience with and knowledge of the day-to-day challenges of care faced by children, adolescents, adults with Type 1 Diabetes will be considered a strong plus. 
  • Excellent interpersonal skills with the ability to foster trust and respect among collaborators and coworkers
  • Excellent organizational skills with a strong attention to detail


Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred. 


  • Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping. 
  • Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.
  • Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May require extended or unusual work hours based on research requirements and business needs including travel.

Additional Information

Schedule: Full-time
Job Code: 4924
Employee Status: Regular
Grade: F
Department URL: http://pediatrics.stanford.edu/
Requisition ID: 83700