Brussels, 11 Apr 2006
Delegations will find attached the model of the "Rules of Procedure for a COST Domain Committee" as approved by the CSO at its164th meeting on 29/30 March 2006.
RULES OF PROCEDURE
FOR A COST DOMAIN COMMITTEE
1.1 The COST Domain Committee in the field of ".................", hereinafter referred to as "the DC", operates under the authority of the COST Committee of Senior Officials (CSO), according to the Terms of Reference as set out by the CSO.
2.1 The DC shall normally consist of one representative for each COST member country. Their appointment shall be notified by the National Coordinator of each COST member country to the COST Office by the electronic means provided.
2.2 In addition, the National Coordinator may nominate up to two additional experts with complementary expertise, taking into account the gender balance, who can replace the appointed member, if he/she is unable to attend the meeting, and who will form a 'pool' on which the DC can draw. Members of this pool may be invited to attend a DC meeting as invited experts, as appropriate and up to a limit as agreed with the COST Office, and may also serve as reviewers.
2.3 Membership of the DC should be for a period of up to four years and normally for a maximum of two full mandate periods (i.e. 8 years). The National Coordinator can substitute the appointed DC member at any time.
2.4 Nomination should take into account disciplinary balance and gender representation. The profile of a DC member as formulated in doc. COST 3/04 or in any new document amending or replacing it should be considered as guideline for nomination of DC members.
3.1 A quorum of the majority of the member countries having nominated delegates should be present to enable the DC to adopt decisions. However, in the case of election of the Chair and the Vice-Chair, at least two-thirds of the member countries which have nominated delegates should be represented .
3.2 As a general rule, decisions are taken by consensus1. In cases where voting becomes necessary, the decision is obtained on the basis of a simple majority of the member countries present. Each member country has one vote. If appropriate, a secret ballot may be carried out and the votes shall be counted by the DC Secretariat. In the event of a tie, the procedure may be repeated once and, if there is still a tie, the Chair will have the casting vote.
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